MAINTENANCE OF REGISTERS AND RECORDS AS PER COMPANIES ACT, 2013

Register and Records required to be maintained by an enterprise: An Introduction

The Companies Act, 2013 (the Act) and the rules framed there under (“the Rules”) lays down that every Company
incorporated under the Act has to maintain Statutory Registers (“the Registers”). With various provisions incorporated in Companies Act, 2013, it is made clear that every company governed under Companies Act, 2013 is required to maintain statutory registersat its registered office until the dissolution of the company.

Some important requirements relating to registers and records are as below:

1. The Registers need to maintained and kept updated and should be kept at the Registered Office of the
Company.

2. Some of the Registers are required to be kept open for inspection by Directors, Members, Creditors and
by other persons.

3. A Company is also required to provide the extracts of the Registers, if demanded by Directors, Members,
Creditors and by other persons on payment of specified fees.

4. Hence, it is important for all the companies (including one person company incorporated in India to
maintain statutory registers.

Place of Keeping the Records and Registers

Unless otherwise notified, it is assumed that statutory registers are kept at the address of the registered office
of the company. Such registers may also be kept at any other place in India in which more than one-tenth of the
total number of members entered in the register of members reside, if approved by a special resolution passed
at a general meeting of the company.

Inspection of Statutory Registers

Companies are required by law to make their statutory registers available for public inspection at their
registered office or the address as notified to the Registrar during business hours . The registers shall be open
for inspection by any member, debenture-holder, other security holder or beneficial owner without payment of
any fees and by any other person on payment of prescribed fees.

Suggested Method of Keeping Statutory Registers

The companies have an option to keep all of their statutory registers together in a bound or loose-leaf folder
or book. This ensures all important company documents are filed together and easily accessible for inspection
purposes. Furthermore one may also keep digital copies instead of, or in addition to the paper registers.

WEBSITES REFERRED

1. https://icsi.edu/media/webmodules/SBEC_BOOK_2020.pdf
2. https://blog.ipleaders.in/foreign-company-companies-act-2013/