New Year Offers Chance to Improve

By Chemeketa SBDC

The holidays have come and gone, a new year is here, and it’s a blank slate. A lot of people go through a slump in January and it’s hard to keep up the energy. Your business depends on your being motivated though, so you need to be playing to win every day. Here are a few tips on staying at the top of your game.
-Remember that you made the choice to be in business to begin with, and it’s still your choice (every day) to stay there. You are in control. You are the one who decides at the beginning of each day where you will go and what you will do. No matter what circumstances are swirling around you, you are ultimately the one who makes the decision to stay in or get out. Own it.
-Carefully limit the amount of media and economic news you watch and listen to. It seems that you just can’t read or hear a business story these days that doesn’t predict that the sky is falling and the world is coming to an end. Do you need to ingest those stressful messages on a regular basis? And will knowing how bad things are really help you run a more successful business? Do whatever minimum you need to in order to stay informed, and then spend the rest of the time filling your mind with motivational messages and helpful resource information.
-Pay attention to what triggers negative thoughts and emotions. Is it the economy? Unhappy customers? Bookkeeping duties? Maybe a couple dozen other things? When those things happen, what are your responses? And more importantly, what can you do to head off the negative responses at the pass? If you recognize the patterns you can change them.
-Choose to avoid negative people and spend more time with positive and supportive people. For the most part you control who you spend time with, so make choices to be with people who uplift you and make you glad to be alive. You know the ones, those who are pleased about your successes and wish the best for you. Resolve to stop complaining about things and hanging around people who complain. Don’t commiserate with negaholics. Who needs it?
-Practice gratitude and determine to thank at least one person in your life every day. Stop to appreciate how people are contributing to your life, and make sure they know you have noticed. Move on from there to spend a moment at the end of each day listing ten things you’re grateful for. Remind yourself why your life is good. This one tip alone can transform a dragging spirit into one that greets the day, motivated to be and give 100 percent.
Marcia Bagnall is Director of the Chemeketa Small Business Development Center and instructor of Small Business Management Program. The Small-Business Adviser column is produced by the center and appears each Sunday. Questions can be submitted to SBDC@chemeketa.edu. Visit the SBDC at 626 High Street NE. in downtown Salem or call (503) 399-5088.

Bad Habits That Can Derail Your Business

Can we talk about your habits? Well, how about the ones that affect your business then? We all do things habitually, for better or worse, and those things have a direct bearing on the success (or not) of our businesses. Here’s a handful of them to watch out for.
• Indecisiveness. You know this one, it’s where you stall out on decision making. Perhaps you let the day to day small tasks of your business keep your attention away from the decisions you know you need to make, and so you just don’t make them. Or perhaps you wait (and wait and wait) for the one key piece of information you need. And you put off making a decision that will make a big difference for your business. And you do it repeatedly.
• Being penny-wise. In other words, cheaping out and saving small amounts of money when a wiser spending decision would bring a far richer return on investment. Businesses cost money to run and to grow. Naturally you shouldn’t run around wasting money left and right, but the opposite of this is hanging on to every nickel at the expense of strategic spending decisions.
• Allowing day to day chaos and noise to distract you from what’s strategically important. Also known as “putting out fires” all day long, this habit solves the urgent and immediate but doesn’t help you lay out long-term plans and direction. This is also known as being held hostage to the “tyranny of the urgent.”
• Waiting for the ideal time before doing something. Unfortunately there usually isn’t a perfect time for things. If this is a good, or good enough, time to make something happen…then seize it and make good on it. This habit of waiting is a cousin to the habit of indecisiveness. Also known as spinning your wheels, it doesn’t move you forward. If I offered to give you a million dollars if you made a decision about something in the next half hour, I’ll bet you could do it, right? And that means you don’t have a problem making a decision, you have a problem choosing to make a decision.
Be honest with yourself about some of this stuff and how it’s affecting your business. What small changes can you make right now in your habits that will benefit your business a good deal in the future?

6 Clever Ways Graduates Can Improve Their Job Search

Why some people search for a job for months without results while others get employed in a couple of weeks? Everything depends on your attitude.
A job search is a serious process that demands setting goals, creating a plan, and sticking to it. Regular job hunting in different areas using various approaches is surely challenging but also productive. If you do not want to lose your time, read the instruction below that will allow you to find a job faster.

1. Market Yourself

Inform people around that you are a great professional who is open to offers. It will help you get the attention of potential employers. Online presence is a great way to do that. LinkedIn is a number one tool in online job hunting.
Do everything possible to make your profile more visible for the recruiters. Include offline actions to your personal marketing campaign. For instance, you might visit events related to your profession, make some new contacts during the conferences, or attend job fairs.

2. Keep Developing

While job search should take a significant part of your time, focusing on it too much could cause stress and depression. It might be a good idea to combine job search with the development of new skills. Spend some time on learning new languages, reading books related to your field, or improving your computer skills. It will keep your brain working and the new knowledge might help you to get the position you want.

3. Stay Tuned

It is important to keep participating in the work environment. Consider taking short-term freelance jobs in your field, find an internship or a part-time job in a company you want to work for. It will broaden your experience and will develop your skills. You will also get familiar with the new tendencies and equipment. This way the employer will see that you are active and ready to immerse into the new environment.

4. Get a Well-built Resume

If you have the same resume for years and it still did not help you to find a job you want, it is probably the time to upgrade it.
Make sure your CV is current, well-written, and convenient to read. It should show your strong sides and professionalism. Sending the same resume for different positions is not the best idea. Try to modify it a little for every job. Be sure to take into consideration the goals and needs of the company. The recruiters will surely notice it and that will help you to stand out.
If you still have troubles making your resume, consider using professional resume writing services. What is more, some job seekers have a hard time understanding the difference between cover letter and resume. Make sure you know what application document your potential employer requires.

5. Prepare for a Job Interview

Job interview puts a lot of pressure so it is better to prepare for it. You may practice with your friend or make a video to see how you look. Answer the common job interview questions and pay attention not only to what you say but also how you say it. Your voice and body language are as much as important as the words. Control your tone and the speed of the speech. A straight posture and eye contact may help to look more confident.

6. Be Persistent

Active position during job search shows your enthusiasm. After sending a resume it is essential to wait for an interview invitation. If you are really interested in a position, there is no harm in reminding the company that you approached them. It will emphasize your interest and desire to work. If you did not get a call back after the interview, do not be shy to contact the recruiter and ask about results. It is also important to know the limit. If there is no answer, move forward.

Work Hard to Build Trust With Your Clients

As a business owner, do you consider yourself a salesperson? If you don’t already, then you should. Anyone who is in business is in sales. And sales often boils down to relationships. You know the old adage that “People buy people” right? Building and maintaining relationships is a key skill for business owners.
Here are some guidelines to help form the trust bonds that underlie relationships.
-Put in the time and energy to deeply understand the real needs of your customers. You do this by actively listening and carefully paying attention. Customers want to know that their concerns are considered valid by the people they do business with. Give a customer your full attention.
-If you are a business that has other businesses for customers, show you care by learning about your customer’s business model, industry, stressors, customer base, and anything else that is relevant. You can do this by reading trade journals, attending industry events, spending time with industry members, and paying attention to relevant media. Make it your business to be up on their business.
-Never pretend to be knowledgeable about something you’re not, or pretend to care about something you don’t. Sincerity is a necessary foundation for trust. Faking it will come around to bite you, every time. It goes without saying that genuine relationships require honesty.
-Always provide excellent service. It goes without saying that customer service should be a cornerstone of your customer relations. But how many businesses consistently provide it? Yours should be one that stands out for that very reason. Resolve to create a business that is passionate and dedicated to your customers. Create an environment they won’t want to leave for any reason.
-Offer a sincere and wholehearted apology if the situation warrants one. We all make mistakes. Take full responsibility for yours.
-Continually pay attention to your good customers. Don’t take them for granted as you work on acquiring new ones. Treat them as special and important to you, because they are.
Marcia Bagnall is Director of the Chemeketa Small Business Development Center and instructor of Small Business Management Program. The Small-Business Adviser column is produced by the center and appears each Sunday. Questions can be submitted to SBDC@chemeketa.edu. Visit the SBDC at 626 High Street NE in downtown Salem or call (503) 399-5088.

Category Archives: Bad Habits

By Chemeketa SBDC

A wealth of current research tells us that the most critical factor in controlling undesirable turnover and increasing retention of talented people are the skills of managers. People join companies but they leave managers. Satisfied employees are critical to the success of your business. If they’re not happy on the job, customers are not happy being with them.
So what do you do when you have an employee who is just not happy? Every business can have “the glass is half empty” person on the lookout for something to go wrong. You can recognize them — they spend the majority of the day in a negative slump and critical of everything from projects to people.
The “it will never work” attitude also can devastate your company morale. You may start to notice that other employees — once happy, motivated people — are starting to gossip and criticize. When it comes down to it, negativity is like the flu: It’s contagious. It’s also expensive. Negativity costs companies millions in terms of productivity and profitability.
So how do you deal with an employee whose negativity is starting to rub off on other people? Our first instinct may be that the person’s behavior is just about their “bad attitude” and ignore it. Not a great idea. This can actually fuel the fire by setting a culture of negativity. In fact, if we do nothing about the negativity — we are condoning the behavior and subsequently, endorsing it. You do need to take some action.
Often at the heart of a “negaholic” attitude are fear and uncertainty. Change is the biggest single cause of workplace negativity. Even if that new billing system is for the better, people will automatically ask themselves: What am I losing? For employees, change automatically equals the loss of something comfortable — and they will resist it.
Here are some simple steps for quelling the office critic, paraphrased from some great work by Chris Penttila, a freelance journalist.
1. Understand change from the employee’s perspective. Employees can put up with change as long as they can talk openly about it. Remember most negative people don’t know that they’re negative because no one ever tells them.
2. Find the fear, then focus on solutions. Teach negative employees to focus on offering solutions, not just criticism. Turning the griper into a solution provider gives them a genuine avenue to contribute.
3. Do some coaching. Work with the negative person on improving their attitude. Chances are, these people are complaining because they think they have good ideas that haven’t been heard.
Ultimately, employers can work too long and hard with some negative people when it’s better just to cut your losses, recognizing a bad fit. If there’s no improvement after three to six months, maybe it’s time to let them go (legally, documented, etc., of course).
After you let a negative person go, talk with employees about the future of their workplace. It can be the perfect opportunity to take the pulse of your company culture.

How to Look Like a Successful Entrepreneur

When you are trying to get a new business off the ground, it is not enough to just think that you are going to succeed. You need to feel like you are going to succeed, and in order to do this, you need to put yourself into a special mindset, and have the appearance of a successful entrepreneur, even if you are struggling. The more successful you look to others, the better your chances will be of actually succeeding, because people are going to naturally gravitate to you. Here are some tips to help you look like the most successful entrepreneur in the world.
  1. Love what You Do – If you don’t love what you are doing, chances are that your business is not going to be a successful one. You need to really want to be doing this. Many people don’t realize just how much work really goes into being an entrepreneur, and the most successful entrepreneurs are the ones who are happy to be going to work every day and not dreading it because they hate what they are doing.
  2. Take it Seriously – When you are an entrepreneur, there is only one person who is completely responsible for your business at the end of the day, and that is you. So, you need to take your business very seriously. Sure, you can have fun and enjoy what you do, but you also need to really believe in what you are doing in order to be able to make others really believe in you as an entrepreneur.
  3. Look Good – “While not everyone is going to be movie star gorgeous, you can still strive to always look your best, which includes taking care of your teeth so you have a great looking smile,” says Dr. Ella Dekhtyar from Broadway Family Dental. Always dress the part, and flash a winning smile at everyone you meet. When you look great and appear to be confident, this is going to attract people to you and your business. If you look dumpy and rarely smile, people are going to check out your competition instead.
  4. Ask for Help – It is true that no man is an island, and no man stands alone. Everyone needs help at one time or another, especially when it comes to starting a new business. Don’t be afraid to ask for help when you need it. It doesn’t make you look incompetent or like a failure. It shows you as someone who really cares about their business, and wants to make it as great as they possibly can. It also shows that you are willing to take and use advice, and that you have an open mind.
  5. Fake It – You are not going to be a success in everything, and there are going to be failures. But, no one has to know about those failures. Even if you are still in the struggling new stages of your business, don’t let it show. Fake it, and no one is going to know the difference. In fact, the more you fake it, the more your personal attitude is going to change to fit what you are trying to convey to the rest of the world.
  6. Remember Your Customers – A business is only as good as its customer base. If you are not respecting the customer, they are not going to respect you, and they will not see you as someone who they want to do business with. Everything you do for your business, including policies, payment options, hours of operation, warranties, etc. must focus around the customer. Without customers, there is no business, period, and you aren’t going to be seen as a successful entrepreneur.

Delegation Vital to a Business’ Growth

One of the harder chores that a business owner faces is delegation. While there may be immediate gratification when someone takes a task off your overwhelmingly full plate, the fact is that once you feel the relief, you may very well begin to question whether it has been done as well as you expected, as fast as you could do it, or even done right.
No one can do everything alone. We know that intellectually. But whether we can accept it personally is another step. Delegation is vital to the growth of a business. It is also important in developing the sills and abilities of your staff. It allows you to groom your staff for higher-level positions and to take increasing important roles in decision-making.
While delegation, the assignment of part of your work, is the reason you add staff, often we don’t fully understand that with delegation also must come authority and accountability. Three steps are generally needed for the delegation process to be successful.
First you must assign responsibility to someone. You must ask someone to do a job or perform a task.
Second, you must give that person the authority, the power, to accomplish the task or job. This may include the power to get specific information, order supplies, authorize expenditure and make some decisions.
Finally, you must create accountability, the obligation to accomplish the task. (Note that while you can create accountability – you cannot delegate it away. You remain accountable to your business. If your staff fails to complete the job – you are accountable.)
Communication, good communication, is the key to successful delegation. First you have to know what you want to accomplish and you need to clearly communicate the task or project. If there are any absolutes you also need to let you staff know what they are and how these absolutes must be accomplished. You need to think of the tools (including information) the person will need and let them know where they can access these tools. You should be very clear about the expected outcomes, deadlines and deliverables.
And then you need to get out of the way. And remember, it is always a learning process. If you cannot afford mistakes, you cannot avoid training. Set your staff up for success, not failure.

Resources for Specific Industries

Agriculture/Small Farm

Massage

Construction

Green Businesses

Food

Arts/Handcrafted Goods

Landscaping

Non-Profit

Real Estate

Restaurant

Retail

Maternity Leave and the Small Business Owner

By law, all businesses are required to provide a certain amount of maternity leave to employees. The time allowed for maternity leave depends on a number of factors, including state and federal regulations, eligibility, type of maternity leave, etc. For the small business owner, maternity leave has a much greater impact than it does on a larger corporation. If a small business only has a few employees, losing one for a few months is going to have a huge impact, not to mention the fact that setting up a maternity leave policy is a confusing proposition at best. Here are some of the things you need to know about before creating a maternity leave policy for your small business.

Federal and State Laws

The first thing you need to look into are the federal and state laws, which can get pretty confusing, especially for the small business owner. For instance, if you have 50 or more employees, you are required by federal law to provide at least 12 weeks of unpaid leave, both for childbirth and for the adoption of a child. If you have fewer than 50 employees, the Federal government doesn’t require you to provide this maternity leave. But, you may still be required to provide this benefit, under certain circumstances.
The Pregnancy Discrimination Act requires employers to treat all pregnant employees as they would treat employees who have temporary disabilities if a woman is unable to perform all of her duties due to her pregnancy. There are also state laws, which are completely separate from federal regulations. For instance, under the California Family Rights Act, employers must provide 12 weeks of unpaid leave, and in some cases they are required to also provide six weeks of paid leave.
You can learn more about your state requirements by visiting the US Department of Labor website. States that do have maternity policy requirements are California, Colorado, Connecticut, Hawaii, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Minnesota, Montana, New Hampshire, New Jersey, New York, Oregon, Rhode Island, Tennessee, Vermont, and Washington.

Eligibility

“The next consideration is eligibility, as it is not only pregnant women who are eligible for maternity or parental leave. Your maternity/paternity leave policy will need to be explicit about who is eligible for this leave,” says an expert from Forest Hills Medical ServicesFMLA regulations require that employees must work a minimum of 12 months or 1,250 hours in the previous 12 months to qualify for 12 weeks of unpaid leave. But, if you have 50 employees or less, the amount of unpaid leave is at your own discretion (or applicable state laws) for your company policy.

Types of Maternity Leave

Once you have figured out the amount of time that employees are going to be able to have for maternity leave, you need to consider the various types of maternity leave in order to create your company policy. There are three types of maternity leave:
  • Intermittent Leave – This is short-term leave, to cover medical appointments, emergencies, etc.
  • Reduced Schedule Leave – This is when the employee still works, but reduces their hours to fit in with their physical needs.
  • Block of Time Leave – This is when the employee needs an extended period of time away from work, usually granted after childbirth or if there are complications during the pregnancy.

Paid Leave

Finally, you need to decide whether or not you are going to offer paid leave. While this is not a federal or state requirement, many companies do offer this to their employees. If you have valued employees who you want to see return to your company, paid maternity leave is definitely a good incentive to offer.

Simple Steps to Quell the Office Critic

A wealth of current research tells us that the most critical factor in controlling undesirable turnover and increasing retention of talented people are the skills of managers. People join companies but they leave managers. Satisfied employees are critical to the success of your business. If they’re not happy on the job, customers are not happy being with them.
So what do you do when you have an employee who is just not happy? Every business can have “the glass is half empty” person on the lookout for something to go wrong. You can recognize them — they spend the majority of the day in a negative slump and critical of everything from projects to people.
The “it will never work” attitude also can devastate your company morale. You may start to notice that other employees — once happy, motivated people — are starting to gossip and criticize. When it comes down to it, negativity is like the flu: It’s contagious. It’s also expensive. Negativity costs companies millions in terms of productivity and profitability.
So how do you deal with an employee whose negativity is starting to rub off on other people? Our first instinct may be that the person’s behavior is just about their “bad attitude” and ignore it. Not a great idea. This can actually fuel the fire by setting a culture of negativity. In fact, if we do nothing about the negativity — we are condoning the behavior and subsequently, endorsing it. You do need to take some action.
Often at the heart of a “negaholic” attitude are fear and uncertainty. Change is the biggest single cause of workplace negativity. Even if that new billing system is for the better, people will automatically ask themselves: What am I losing? For employees, change automatically equals the loss of something comfortable — and they will resist it.
Here are some simple steps for quelling the office critic, paraphrased from some great work by Chris Penttila, a freelance journalist.
1. Understand change from the employee’s perspective. Employees can put up with change as long as they can talk openly about it. Remember most negative people don’t know that they’re negative because no one ever tells them.
2. Find the fear, then focus on solutions. Teach negative employees to focus on offering solutions, not just criticism. Turning the griper into a solution provider gives them a genuine avenue to contribute.
3. Do some coaching. Work with the negative person on improving their attitude. Chances are, these people are complaining because they think they have good ideas that haven’t been heard.
Ultimately, employers can work too long and hard with some negative people when it’s better just to cut your losses, recognizing a bad fit. If there’s no improvement after three to six months, maybe it’s time to let them go (legally, documented, etc., of course).
After you let a negative person go, talk with employees about the future of their workplace. It can be the perfect opportunity to take the pulse of your company culture.

Success Stories

MAS Un Limited (Simply Dump It)

Congratulations to Mel and Suzanne Lulay of MAS Un Limited for the success of their product “Simply Dump It ” (pivoting wheelbarrow handles).
With the help of the SBDC’s Capital Access Team, Mel and Suzanne secured a loan through Business Oregon’s Entrepreneurial Development Loan Fund, a loan that allowed them to place an especially large manufacturing order to fulfill the orders they received from Home Hardware, a large hardware chain in Canada.  Mel and Suzanne were just beginning a relationship with this international company and the loan proceeds allowed them to make on-time delivery of their product.
The “Simply Dump It” has been well received at Home Hardware and was introduced to the spokesman for featured products in the Home Hardware line, Mark Cullen, who highlights items in the Mark’s Choice product line.  The “Simply Dump It” was chosen to be part of this exclusive Mark’s Choice line that receives special packaging, radio and television promotions and featured space in print circulars. Being part of this exclusive line has financial benefits as well.
Mel and Suzanne were also able to attend the National Hardware show in Las Vegas in May. This has created a flurry of public relations and purchase orders.  The “Simply Dump It” has had television coverage on the DIY network and upcoming on Ask This Old House and radio coverage with the Cajun Contractor Michael King to highlight a few.
The Entrepreneurial Development Loan proceeds from Business Oregon have allowed Mel and Suzanne to move their company forward in big strides.  As a small business owner the proceeds have allowed them to comfortably step into a large arena of wholesale and retail destinations.
Congratulations to owners of Salem Business Computers for their recent strategic merger to better serve small businesses in the Willamette Valley!
John and Matt McElravy, formerly of Reliant IT, and Kevin and Cecelia Tobey, formerly of Tobey Computer Services, merged their companies to form Salem Business Computers earlier this year. As veteran entrepreneurs, they recognized that the strengths of their businesses would create an even better company if they combined their expertise and resources.
“Reliant IT was a forward-thinking solution provider in the market and was building a strong sales and marketing system,” John McElravy said. “Tobey Computer Services was excellent at customer service and developed outstanding management practices as a result of being involved in the Chemeketa Small Business Management (SBM) program and all the coaching, training, and education they received.”
The two companies met when Reliant IT was installing a phone system for a major client.
“It was a big enough project that we needed to collaborate with a Cisco VOIP partner,” John explained. “Kevin (of Tobey Computer Services) won the bid and we found that we worked really well together. As we got to know each other, we realized there was some real symbiosis there. We were the same in our core, offering IT support for small business, but each company brought something to the table that the other desperately needed.”
The merger process took about a year and a half from the time they first started talking about it to the time it was finalized at the beginning of 2013. They had an open house at their new offices in the Liberty Plaza in downtown Salem in March.
Kevin and Cecelia have participated in the SBM program since 2007. In fact, Kevin describes his experience with SBM as, “I got my MBA from SBM.” John and Matt joined the SBM program in 2011.  Since merging two companies can be an overwhelming venture, the Tobeys and the McElravys relied on the support and resources of the SBM program to help them navigate through each step.
“It was not an easy process,” John said.  “Thankfully, SBM and the SBDC were there to help the entire time. I don’t know how much money we saved in lawyer’s and consulting fees by working through the SBDC, but I would guess it’s in the tens of thousands. We had expert help from our SBM business coaches Scott Sadler and Lori Cegon who facilitated just about every planning meeting and kept the ball rolling. Marcia Bagnall, the Director of the SBDC, was there to make sure we had everything done properly in the books and Gary Richards, SBDC business advisor, helped us with valuation and some of the contract work. By the time we brought paperwork to the lawyers, 90 percent of the work had been done. Looking back on it, I don’t know if this would have happened without SBM and the SBDC.”
According to Lori Cegon, SBM Program Director and Business Coach, what the SBM program did for Salem Business Computers is just what comes with being a part of the SBM program.
“There is an overwhelming amount of information out there for small business owners,” Lori said. “We connect our clients with the resources they need to get where they want to go so they can focus on what they do best. Think of the SBM business coaches as an extension of their team.”
Since the merger, Salem Business Computers has experienced revenue growth each month.
“We are bringing on another paid intern and hiring our current intern full time. That will bring us up to seven employees,” John reported. “We realize the Salem area is a little bit underserved in regards to quality IT support. Because we have developed good business systems through our experience at SBM, we feel confident we can continue to grow by plugging smart and talented IT professionals into our company as we add new customers.”
So would the owners of Salem Business Computers encourage everyone to consider merging with another company?  Not necessarily.
“We would advise other businesses who are considering a merger to weigh that decision with care,” John said. “Move slowly at first because it really is a marriage. These are the people we spend huge amounts of our time with and everyone’s livelihood is stake.”
The Tobeys and the McElravys recommend that other business owners reach out to the advisors that are available in the community.
“There is so much aggregate knowledge and experience floating around the SBM program and the SBDC it only makes sense to tap into that,” John noted. “It’s an incredible value.”
For John, Matt, Kevin and Cecelia, the merger has been great because it is giving individuals within the company the opportunity to focus on areas of the business they are passionate about and in which they excel. This has led to some exciting innovations in product offerings they are bringing to the market.
For more information about Salem Business Computers, visit salemit.com.
For more information about the Chemeketa Small Business Management (SBM) program, visit sbm.chemeketa.edu or call Lori Cegon at 503-316-3237 to discuss how SBM can help you reach your goals!  Applications are now being accepted for the fall program.

The Sexton Corporation

Congratulations to Ken Sexton, President of The Sexton Corporation, for the recent and successful expansion of his business!
The Sexton Corporation builds custom underwater housings for cameras and instruments. Ken started the business on the side in 1972 and went full-time in 1995. Last August, he purchased a 5400 square foot building, moved the business from his basement, and has been busy ever since. He has won competitive bid contracts with the U.S. Navy and the National Oceanic and Atmospheric Administration (NOAA), has five full-time employees and one part-timer, and he expects to create at least one more new job this year.
Last month, he added a CNC vertical machining center, allowing The Sexton Corporation to make in-house many of the parts they had to purchase. This means faster turnaround times, better quality control, better ability to make quick prototypes, and keeping the profits from machining within the business.
Ken’s original business model was to cost-effectively make one-of-a-kind housings, as opposed to products manufactured to market. This model has served him well.
“This proved to be a good niche,” Ken says. “There is very little competition. We have been able to be flexible and creative, and that has gotten us many jobs.”
As a veteran business owner, Ken has learned a few things along the way.
“Trust your gut, hire good people, trust them to do the right thing, and remove roadblocks that are in their way,” he encouraged.  “Those roadblocks can be in the form of vision, ideas, business practices, and capital.”
To those looking to start a business or make a major expansion, Ken recommends having a sound business idea, getting advice from many people, making sure you have a cost-effective solution or product, and having the courage to go all-in when the opportunity arises.
“Be prepared to take advantage of any opportunity that appears, as long as it makes sense, fits your business model, and is within your resources.”
Congratulations to JD Health and Wellness Center, for opening its doors and creating 14 new jobs. With the help of a loan from the state’s Entrepreneurial Development Loan Fund (EDLF), JD Health and Wellness Center is already thriving.
Having been a business owner before, Eric Davis, operations manager of JD Health and Wellness (and married to Felicity Davis, the owner), thought he knew everything there was to know about starting up another one. However, applying for the EDLF loan, which required a comprehensive business plan, helped Eric learn even more.
“Writing a business plan made me think about extraneous variables that we might have to be prepared for,” Davis said.  In fact, Davis would now tell anyone looking to start a business that, “You have to have a business plan to have any long term success.”
Davis and his wife worked hard on their business plan, immediately incorporating their SBDC business advisor’s feedback and/or responding to requests from Business Oregon, the state agency that administers the EDLF. And they wouldn’t take no for an answer. “Persistance will always out do resistance,” Davis explained.
In addition to the benefits of going through the process of writing a business plan, the Davis’ have also learned how to bounce his ideas off of others and how to surround themselves with a supportive team. “What’s made us successful is having the right team,” Eric said. “One’s social environment is a greater determinant of success than individual skill. Having the SBDC, Business Oregon, our bookkeeper and the JD Health and Wellness Center staff have made a big difference.”

Heppner Chiropractic

You don’t have to do it all alone. That’s the message of Chemeketa Small Business Development Center’s Small Business Management (SBM) program.
Business owners are independent, industrious, self-reliant people.  However, their strengths can become their weaknesses when business and life feel out of balance and out of control.  That’s where the SBM program can help.
Chiropractor Abby Heppner, of Heppner Chiropractic, is an ambitious entrepreneur who has benefited from SBM.  Heppner has participated in SBM for three out of the four years she’s been in business and believes SBM has helped her move her business forward.
“I had very little business training and the SBM program provided the foundational skills I needed to be successful,” Heppner said, “Especially in the areas of Human Resources, Marketing, and understanding financial statements.”
Getting the foundations of her business in place early helped Heppner’s business prepare for the future.
“In my first year in practice I was able to identify 10 key roles in my business’s organizational structure, create job descriptions for each position, and create an operations manual for the most important roles, all while I had only 1.5 employees (including myself!).  Now that I have 9 employees, I have grown into the vision I had three years ago and the transition has been remarkably smooth.”
SBM is a nine-month program that includes a three-hour class each month as well as monthly one-to-one business coaching.
“My business coach has served as a sounding board for all those questions you have as a business owner that you just can’t ask or would feel embarrassed about asking anyone else, like ‘How much snow can employees be expected to drive through to get to work?’ or ‘Why don’t my tenant improvements show up on my profit and loss statement with my other expenses?’” Heppner explained.
Because SBM participants meet and network in class monthly, peer-to-peer learning is a fundamental component of the program.
“The peer to peer environment in the SBM classes allowed me to see that whether I’m a chiropractor, an electrician, or a retail shop owner, we all deal with the same challenges and opportunities in our work.” Heppner said.  “It is easy to feel that you are all alone as a small business owner, but it is so good to learn that others have been there too, and often, they have great ideas, successes, or even failures to learn from.”
Chemeketa appreciates our SBM business owners striving every day to improve their businesses, communities, and lives by working “on” their businesses!  http://sbm.chemeketa.edu

Inspired Home Office

Congratulations to Jennifer Hofmann, owner of Inspired Home Office, for starting her 6th year of business.
Jennifer started Inspired Home Office as a way to help other entrepreneurs create their own path to order in their home offices, and ultimately in their lives.
As a successful business owner, Jennifer has gained immense knowledge from being “on the job,” from her work as a business advisor and instructor at the SBDC, and participating in the Chemeketa Small Business Management Program. But working with Mark Silver of Heart of Business was the thing that gave her the success orientation she needed.
“I gained a new appreciation for the spiritual aspects of business,” Jennifer said.  “I started to understand that money wasn’t evil and that by bringing my gifts to the world I could make a difference. Jennifer’s new perspective on money and making money has helped her grow and expand her business over the years while also being of service to other business owners.
What else has led to Inspired Home Office’s success?
“I’ve learned that having effective systems supports my creativity,” Jennifer explained.
She’s also learned that she’s better at delegating than she realized and in doing so, she can do more of the work she is best at. And she’s learned it’s OK to take time off.
“Sometimes my work is better after I take time off,” Jennifer said.
For those looking to start a business, Jennifer recommends getting clear about what kind of work gets you out of bed in the morning. In other words, what kind of work is deeply satisfying?
“Get clear about who benefits most from the thing you get the most satisfaction from,” Jennifer suggested.  “Get clear about who they are, what they think about, what they need, and what they want.”
As a home-based business owner, Jennifer also encourages other business owners to create meaningful connections with other business owners who have similar values.  Inspired Home Office benefits from not only Jennifer’s wisdom and experience from the support network Jennifer has with other like-minded businesses.

Starr Studios Salem School of Dance

Congratulations to Serenity Guzman, Owner of Starr Studios Salem School of Dance, for starting her 4th year of business off this summer with an expansion to the Starr Studios studio space.
Started in June 2009, Starr Studios added 1,000 square feet of studio space this past spring.  The new space is above the first studio and allows Serenity to run two classes at once.  “Scheduling was always such a difficult juggling act,” Serenity said.
Serenity participated in MERIT at the Chemeketa SBDC in the fall of 2008 and by the next summer Starr Studios was up and running.  Serenity gives credit to “All of the wonderful people and resources at SBDC,” for helping her get started.
Since starting Starr Studios, Serenity has learned to tackle on obstacle at a time.
“There are always so many things to do and most of them are things I could have never expected,” Serenity explained. “I definitely had to learn to take it one bite at a time otherwise I’d find myself completely overwhelmed and I wouldn’t be half as productive.”
Serenity’s advice to others looking to start a business?
“Be flexible and adaptive. I think a lot of us start set in our ways. It’s important to find the balance between our way, and the way that is going to keep our customers coming back.”
Serenity is now participating in the Chemeketa Small Business Management program, a nine-month program for established business owners.

Willamette Valley Music Company

Congratulations to Randy Kem and his business partners at Willamette Valley Music Company (WVMC) as they begin their second year of business.  With the help of a loan from the state’s Entrepreneurial Development Loan Fund, WVMC is ready for another year of growth and success.
Started in November 2011, WVMC is a full service music store that sells and repairs all brass, woodwind, percussion, and string instruments and accessories. The store also has plans to provide lessons and preschool children’s classes to the music community in the Willamette Valley.
As any small business owner can tell you, getting started can be a daunting task. Randy knows that countless things helped him and his business partners open the doors to WVMC on State Street in Salem.
“It’s impossible to pick a single thing that helped the most,” Randy said. “So many people helped us make this store a reality: certainly, hard work from all of the partners and customers from the first day who have put their money where their support is. And, the SBDC who helped us secure funding that will help us create a stable business as we approach year two.”
WVMC already has three full-time working partners, three part-time employees, and eight studio teachers so they are not only contributing to the music community in Salem but to the local economy as well.
Before opening WVMC, Randy was the owner of Kemstone Music Repair Company for over 20 years, so he’s a veteran entrepreneur even if his current business is still relatively new.  Needless to say, Randy has learned a few things about business start-up and ownership along the way.
“Write a business plan first,” Randy said.  “Then get help and edit it. Then write it again. Make realistic projections. Be prepared to work 25 hours a day, 8 days a week. And count yourself as one of the lucky few who has an opportunity to start something from an idea, and shape it and watch it grow. Turning on the lights and opening the doors to ‘your’ business; there is no other feeling quite like that. I go to bed so tired but one year later I still can’t wait to get the doors open each day.”
As far as customer service goes, Randy believes that getting feedback from customers and then following up on that feedback is key to any successful business.
“Willamette Valley Music wants musicians, the new ones in particular, to be successful,” Randy explained, “So we ask everyone we talk to ‘how can we help?’ And then we do our darndest to follow through on our desire to help.”
To Randy, every person he meets is a potential friend and customer.
“I would like to thank Salem for all the support that I have received over the years,” Randy said.  “I look forward to seeing old friends and meeting new ones every day at the store.”

Nature’s Pet Market

Terri Ellen opened her business, Nature’s Pet Market in South Salem, a little over two years ago, but she started taking what she called “baby steps” toward opening at least two years before that.
Nature’s Pet Market provides affordable, healthy, natural pet foods, treats, accessories. It also offers professional grooming through Sunny Paws Professional Grooming.
“We believe that pets are an integral part of families so we like to educate our customers,” Terri said.
“Everything we do is to help increase or maintain a pet’s well-being. We help customers solve problems and make good choices for their furry friend pet families.”
Terri participated in MERIT in 2010 and has participated in the Chemeketa Small Business Management program for the past two years. She said that having an experienced and professional coach on her business team is what helped the most in getting her business started.
“Having a coach to act as my guide and second pair of ears and eyes to help me make the right choices and gain confidence to move forward one step at a time was invaluable,” Terri explained.” I would not be where I am today without the guidance of someone who has been there, done that and bought the t-shirt!”
Since starting Nature’s Pet Market, Terri has inevitably learned a few things.
“Have a vision and a plan and stay focused on that plan one step at a time,” Ellen encouraged. “All of a sudden it comes alive just as pictured.”
Terri has also learned to remember she can do it and to trust herself.
“It is very hard work,” Terri noted.  Adding, “And employees can make it worse or they can really make it better.”
Terri has two full-time employees and two part-time and is considering another part-time groomer.
Terri’s advice to potential entrepreneurs?
“Do your homework. Don’t skimp on a feasibility study, create a plan and get help. Get other eyes and ears involved and allow for and hear honest feedback,” Terri said. “No matter how you feel, take planning seriously. Then listen to your customers.”
One thing is clear:  Terri loves her customers and loves Salem. In fact, Nature’s Pet Market has dedicated a portion of the store for an offsite Willamette Humane Society Cat Adoption center and also supports other rescue organizations such as Second Chance Salem, Friends of Felines, and Hopes Haven.
“I am very grateful for the support of the Salem community (both human and furry kinds),” Terri commented. “Salem Rocks!”

EarthTech

Fabian Lopez, owner of the EarthTech, started his business in March of this year and already has two employees with plans to hire another one by the end of the summer.
EarthTech specializes in commercial landscape maintenance, and performs a variety of landscape design & installation/construction services such as water features, pavers, stone walls, outdoor lighting, irrigation, etc. for both commercial and residential properties.
“I am fortunate to have family members who are entrepreneurs themselves and have been a great deal of help in getting my business off the ground,” Lopez said.
In fact, these family members sent Fabian to the Chemeketa SBDC and MERIT for information which helped him acquire the tools to prepare for and plan his business and opened his eyes to some of the  unforeseen issues and challenges that can come with being a business owner.
For Fabian, the key thing he’s learned since starting EarthTech is that owning a business is more than just transactions with customers; it’s about relationships.
“The most rewarding part for me has been meeting people in the community who are involved and be able to join them and partake in events and organizations that care for and help our community.
Fabian has participated in the MERIT “Launch” program and will be participating in the Small Business Management Program starting in October. He is also one of the recipients of Job Growers’ 2012 Sparkle of Excellence Entrepreneurial Scholarships.
“Before you start your business, speak with someone at MERIT and take a class or two,” Fabian said, emphasizing the “before.”  “If you have any doubts, they will help you through that and if you have no doubts you are not being realistic.”
For Fabian, being a business owner has been a fulfilling experience, one that he is proud to have started, but he says it hasn’t has been easy.
“It is challenging and time consuming to say the very least,” Fabian reflected. “It has been my dedication and the help of those around me (friends and family) and groups like MERIT and Job Growers that have gotten me this far. I have long-term goals that will only be met if I reach my short-term goals, that’s something I learned from MERIT and something I live by now. As I move forward into the unknown, it is comforting to know that I have help and access to the Chemeketa Small Business Development Center to help me every step of the way.”
For more information or to contact Fabian, visit: http://earthtechor.com

The Dog Bark

Shannon Kay, owner of The Dog Bark in Salem, wasted no time turning her business idea into a reality. In April 2010, she started thinking about opening a doggie day care and three months later she started putting together a plan.
Shannon’s first step was to learn more about dogs.  A dog owner herself, she knew she loved dogs.  She also knew that working with dogs day in and day out, not to mention taking care of other people’s dogs, would be different.  She volunteered at the Willamette Humane society, learned about dog safety, the personalities of different breeds, and what it takes to care for dogs full time.
Shannon also researched the Salem market for a new doggie day care, determined what area of town would be the best location, and wrote a comprehensive business plan. She learned about any competitors, what services to offer, and evaluated her own strengths and weakness.
After going through this process, Shannon sought out the help of the SBDC to review her business plan and help her evaluate her financial projections. After incorporating advisor feedback, she was ready.
With a loan from her family, Shannon was able to open The Dog Bark in January 2011 and had her grand opening in late February of that year.  The Dog Bark now has two full-time and three part-time employees.
Even with all Shannon’s planning, there were still things that surprised her.
“There were things that came up that weren’t on my radar screen,” Shannon said. “Things I hadn’t thought about.”
While Shannon attributes much of her current success to having been through the process of writing a business plan, the things she’s learned since she started The Dog Bark, have continued to build on the strong foundation of her careful planning.
“I’ve learned what works with advertising and what doesn’t,” Shannon explained.  “And I’ve learned to experiment.”
A self-confessed perfectionist, something that has also contributed to her success, Shannon works hard to make sure The Dog Bark delivers exceptional service to her customers, dogs and owners alike. Beginning September 1, The Dog Bark will be offering such service to even more customers at a new second location of The Dog Bark, located at 1610 Commercial St NE.  Congratulations Shannon!

This Day Forward Coaching

Carol Leek brings This Day Forward Coaching not only to the Salem-Keizer area, but
also to women nationwide! As a Personal Development Coach, she helps women
entrepreneurs and small business owners discover their values and purpose, and
then align them with their business and personal lives, therefore creating a better-balanced life!
Carol  began coaching in 2010 after receiving personal and business coaching herself.
While transitioning from the sale of a self-built business, into discovering
her own life purpose, Carol was encouraged to use her natural abilities,
business expertise, and life experiences, and look into the phenomenon of Life
Coaching.
After falling in love with the profession of coaching, its process and the positive
outcomes coaching provides, Carol took the necessary steps to receive the
proper and necessary trainings to become a Board Certified Coach in several
areas. In addition, she continues to participate in business advising, and
teaches entrepreneur classes for the MERIT Program at the SBDC.
Working with women on a business level as well as a personal level has always been one
of Carol’s strong and natural gifts. Being gifted as an excellent communicator
with a positive attitude, a natural encourager, motivational, dependable, kind,
enthusiastic, and well organized are just a few words that have been used to
describe her. Her unique style (with a tad bit of humor), and direct approach
have guided and inspired many women in accomplishing personal and professional
challenges.
Life Coaching is perfect for those craving:
  • Forward movement and positive change in designing an ideal life and business
  • Balance and harmony in business and family life, in order to create inner peace
  • Guidance, action, and accountability, to achieve the results desired!
Carol provides a variety of coaching options in order to fulfill her client’s needs.
Individual coaching, group coaching, and topic related workshops are just a
few. As a way to give back to the community, she also provides a series of Pro
Bono sessions for those who desire and need coaching but are otherwise unable
to afford them at this time.
Carol has participated in Opportunity Knocks, the Small Business Management
Program
, and has served as an instructor for MERIT.
Visit Carol’s website to receive your FREE 30-minute consultation to see how you may benefit from Life Coaching. In addition to being a Board Certified Coach, Carol is also a Certified Life Purpose and Career Coach and Christian Life Coach. She is a
member of the ICF NW Coaches Association, and International Association of Coaches. She is also a member of the Keizer Chamber of Commerce.

Five Tips for Job References

The praise or criticism of your references can influence whether you are offered a position.  It is therefore important to consider these tips:
*Think about who you ask: You may want to ask a friend or family member that you have known personally.  However, it is important to ask those that KNOW YOUR WORK. For example: a former supervisor, a professor that was your advisor or that you took a class from, a colleague would all be people to consider.
*How to Ask: Do not assume that someone will want to be your reference. Be courteous and professional by meeting, sending an email or calling. Also, ask if they prefer to be contacted by phone or email. Provide your reference with your resume and let them know the types of positions you are targeting.
*When to Ask: If you are looking for a job, you should ask as soon as possible. Do not wait until you have a deadline to meet.
*Update References: When a potential employer informs you that they are going to check your references, contact your reference and send them a link to the job description. This will help them provide feedback that is focused on the position, not just random comments.
*Follow-Up: Let your references know how your job search is going and thank them for providing a reference regardless of whether you were offered the position or not. If you get the job, provide them with your new contact information and stay in touch.
Following these tips will help you to manage this aspect of the job search successfully!

9 small business solutions to the Oregon minimum wage increase

Planning for an increase in the Oregon minimum wage

Oregon’s minimum wage will begin increasing this summer, and gradually over the next six years. If you’re not sure how to respond to this news, our business advisers have created this checklist of practical actions to take.

1. Make sure each employee knows what is expected.

A job description is a minimum requirement to accomplish this. Better yet, create “Position Manuals” which are job descriptions on steroids. In addition to listing essential duties, they contain the tips and tricks that have been learned by experienced employees over time; they become a “How to Drive this Desk” booklet for each position. As a side benefit, this will save a ton of money when you experience (the inevitable) employee turnover, by getting the new employee up to speed quickly.

2. Clarify what each employee is NOT responsible for.

This avoids needless duplication of effort within the company, which will become increasingly costly under the new wage regulations. A good way to accomplish this is with a proper organization chart (where each position has its own “position manual”.) An “all-hands meeting” around such a chart will show each employee how they fit into the various systems that comprise the company operation as a whole.

3. Invest in training.

An employee who is not well trained would very likely contribute to higher costs per unit and lower quality. Training is always important, but it will be especially critical as the cost of employees goes up.

4. Delegate more effectively.

As a business owner, it can be tempting to meddle with employee tasks, adding to the amount of time he or she spends on a project. It takes self-discipline to hand off the work, but it’s more efficient and less costly.

5. Get your financial statements current.

You can’t plan if you don’t have solid numbers to work with. If your books aren’t up to date or you haven’t run a P&L statement lately, do it. These will show you the raw facts about where your business is losing and making money. With them, you can create an informed strategy.

6. Avoid creeping cost of goods.

If you have employees who are part of your variable cost structure, production will cost more per item. The wage increase must be passed on to the customer. If the customer balks, then you’ll have to decide whether that product or service is viable long-term.

7. Market better.

Though it might be hard to see, there’s a huge opportunity for your business with this news: your customers will have more cash in their pockets to spend on products and services. The more effective your marketing, the greater your profits.

8. Focus on options.

Don’t waste time dwelling on how awful it is. Focus your energy on how you want to respond, and get yourself out of the loop of negativity. You just need a plan.

9. Get support.

If you’re stumped or overwhelmed, sit down with one of our small business advisers at the SBDC. Together, we can look over your business numbers and help you decide how to respond to this gradual increase in costs. This change doesn’t have to break your business.

About SBDC

Chemeketa Small Business Development Center (SBDC) gives small business owners the tools and environment they need to make great decisions.
We are located at 626 High Street NE in downtown Salem, OR. Open Monday – Friday from 8 am to 5 pm,  and offer classes, small business advising, and resource materials on loan (program participants only).
Chemeketa SBDC is your tax dollar at work – we’re funded in part by the Small Business Administration, State of Oregon, and by Chemeketa Community College.
If you’d like to know more about our classes and programs, check out SBDC Programs page or give us a call at 503.399.5088.  We look forward to hearing from you!

How To Earn Respect in the Workplace

 For those of us who may not know how to act in business, it can be somewhat intimidating. But it can be pretty easy to make sure that you handle yourself well in the world of business.
Here are a few simple rules to follow.
  • Always listen: This may simple enough, but when you demonstrate that you are a good listener, it shows that you respect your bosses and coworkers, and are genuinely interested in what they have to say. This can also give you a chance to gain some helpful knowledge. Perhaps you meet someone you can trust and feel comfortable asking for advice about workplace etiquette. Remember, asking questions doesn’t show ignorance, it’s a sign of intelligence.
  • Go the Extra mile with a smile: Obviously, it shows a great deal of care if you take on a few extra assignments or willingly work longer hours. But when you do it without complaining, it shows to your bosses what a good worker you are and how much you care about the job. Many people you work with may not be so interested in taking on those few extra tasks and going the extra mile, but if you can do it gladly, you can show the bosses just what a valuable asset you can be to their company.
  • Never Assume: This piece of advice works in tandem with the last piece. You want to be willing to take on any extra work that is available, but you also do not want to get in over your head or come off as presumptuous. If you are new to the job and show up acting like you run the place, no one is going to appreciate your help or enjoy working with you. Understand, that you are the new person and that you do not know everything. If anything, your boss will appreciate this quality, as long as you also demonstrate a willingness to learn.