Want to write apology letter but don’t know how to write apology letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing apology letter.
Apology letter shows that you are sorry and says that you value your relationship with the other party. The sooner an apology letter is written and sent out the better it is for the
relationship.
Depending on the nature of the letter, apology letter can either be written in the informal or the formal letter format.
How To Write Apology Letter:
Letter for Apology can either be written in formal format or the informal format .
Steps to Write Apology letter in Formal Format:
- If this is a personal letter you should start the letter by saying that you are sorry to the recipient.
- Next you should admit your fault and take responsibility for your actions.
- Next you should volunteer or ask if there is any way that you can help out to resolve the situation.
- Then you should let the recipient that you will try to make sure that the situation will not happen again.
- To close off the letter, you should apologize again.
When writing a personal apology letter it should come from the heart and be sincere.
Steps to Write Formal/Business Apology Letter:
- If this is a business letter you should start the letter by saying that you are sorry to the recipient.
- Next you should give an explanation as to what went wrong.
- Then you should try to rectify the problem.
- To close off the letter you should apologize again.
Example of Formal Apology Letter:
To write a very personalised formal apology letter, you can use any of the samples provided and add your own message. Make sure you proofread your formal apology letter carefully.
Following letter is an example of personal apology letter.
68 Looney Lane
Nostromo, NE 25385
Apt. 3-D
January 5, 2017
Dear Ripley,
I am sorry about forgetting about our lunch date. It was completely my fault; I was so busy at work that it must have slipped my mind. How about I treat you to lunch next Wednesday at the new Irish restaurant Crean’s Cabbage Factory at 12:30PM? I have marked this date in my planner, set reminders on all my phones, and placed various color-coded post-its around my studio apartment. I have also begun a watercolor, charcoaled-pastel self-portrait with a cloud speech bubble reminding me to remind myself that I need to pay attention more. I will never forget again.
Your best friend,
John Ash
Sorry Letter for Rude Behavior
1st June 2011
Mr. Charles Parker
Vincent Street-25
Black pool
United Kingdom
Dear friend,
I am really felt sorry on my behavior on orientation day at 27th May 2011. I am writing this to sincerely apologize for my rude behavior with our clients and subordinates on (27th May 2011). It is just because of high level of stress which I am facing these days due to some serious family problems. I realized that the way I behaved with our clients and my subordinates was not appropriate because I sound in arrogant and rude way. I also know that such behavior of mine can affect the image of our organization and cause a serious damage to our market reputation but I really feel sorry for that.
I am completely aware that my excuse is not the compensation of my behavior at work because it is obligatory for professional persons to keep their personal and professional life separate. But during course of life sometimes it happened that we seem it difficult to keep these family problems out of mind and right now I am in similar situation. I assure you that I shall not repeat this miss conduct in the near future. I am ready to bear anything in order to compensate this problem.
Please give me an opportunity to reconstruct the bridge of trust between us by giving me a privilege to compensate all this.
I genuinely and impatiently look forward to your high-mindedness.
Thanking You,
Sincerely,
Alex M. Campbell
Sample of Informal Apology Letter:
To write a very personalised informal apology letter, you can use any of the samples provided and add your own message. Make sure you proofread your informal apology letter carefully.
Following letter is an example of Informal Business Apology letter.
5868 Maple Wood Street
Fairfield, CA 37626
November 29, 2014
Mr. Joseph Bicman
358 Noncook Road
John’s Town, PA 57323
Dear Mr. Bicman:
I apologize for the mix-up of order #: 26429782. We have just implemented a new packaging
system that still has a few bugs that still needs to be worked out, but we did fix your order and
sent it out this morning. For your trouble, we have enclosed a $10 gift certificate which can be
used at any of our stores (restrictions apply). Once again I would like to apologize for the mix-up
in your order and any inconveniences this may have caused you.
Respectfully,
Signature
Theodore Donald ‘Donny’ Kerabatsos
Customer Service Manager
Apology Letter for Misconduct:
Goldie Joshi
ABC Corporation
37-A, ABC Gardens,
Lake Road.
London
July 1, 2011
Dear Mr. Goldie,
I am writing this letter to humbly express my deepest apology for my last week misconduct at work. This incident was due to several factors and stress is one of the leading factors which I had experienced during recent project. My child is also hospitalized and in previous days his condition was too critical. I love my family too much and this situation deviate my attention toward several things. I am a professional person and value my work a lot. My whole performance record is excellent since I was employed in this company. It saddens me that I have caused a mar in my record.
I personally talked to my direct superior to explain the matter but I know formal apology letter to you for violating company rules is also necessary. I am aware of company rules, regulations and the work ethics that every employee need to follow. I am awaiting the penalty as a result of my actions and will willingly accept it.
I will undergo the due process and face the consequences of my action as per company rules. Rest assured that the incident will not happen again and I will do everything again to gain your complete trust back in my capacity.
Accept my sincere apologies again.
Sincerely,
Signature
Mr. Leola Meir
Apology Letter for not Joining Company:
Robert Michael
Human Resource Manager
ABC Finance Company
Los Angeles, CA 90017
1st July, 2011
Subject: APOLOGY LETTER FOR NOT JOINING COMPANY
Dear Sir,
I am Richard L. Archer hereby informing you that I have received appointment letter for the position of Finance Manager and I am very much obliged to you for providing me such a great opportunity. I am regretting to inform you that I am unable to join the ABC Finance Company for the post of Finance Manager. I know I have cleared all stages of recruitment process and got eligible for this respective post in your company. I am really thankful to for your kindness and trust but I have a genuine reason for not joining you. Before interview I had given an entrance exam for Business Management Program for the year 2011-2012. I am selected for top most institution of the country. This institution is providing me scholarship for same course and it is a life time opportunity for me and I don’t want to miss it at any cost.
It is your generosity that you provide me with a golden chance to work with you. Please try to understand my situation and accept my sincere apology. If I will avail this chance, it will help me in long run to build a strong career.
Thank you once again for considering me for this post in your well-established organization. Hope I will have your blessings with me.
Yours Sincerely,
Richard L. Archer
123 Maxwell Road
Scarsdale, CT 021456
Apology Letter to Employee
June 1st, 2011
Mr. David Fernandez
ABC, Loral Street,
France
Dear Mr. David Fernandez,
I am regretting to inform you that your next week’s leave can’t be scheduled due to my tough schedule. I was totally forgotten about your request and now it is too tough to arrange leaves for you. I can understand that it is very important to you to take this leave as you have to organize and attend your sister’s marriage. I know it is very crucial time to you and your family but I am really sorry for that. This inconvenience is caused to you because of the error but I am trying to find a solution to this. I will speak to the senior manager about it to make sure your next week’s leave.
I hope you will understand that this wasn’t intentionally done because as you are aware that previous days were so busy because we want to wind up all previous projects and assessments. Today I got time to view my mails and came to know about my mistake. I will make it sure that this mistake will not be happened in future. I really apologized for inconvenience caused to you just because of me. I know that it has been frustrating for you at this time.
Please give me a days’ time and I will definitely get a solution to your problem and get your leave sanctioned. I know you have great plans for your sister’s marriage and o would want you to attend the marriage.
Sorry once again for all the inconvenience.
Thank you for your patience and understanding.
Sincerely,
Mr. Abigail Blythe
Apology Letter for Mistake in Order
Mrs. Kimberly J. Ray
Director ABC Association Pvt. Ltd
2842 Bedford Street
Centreville, AL 35042
1st July, 2011
Dear Madam,
I am writing this letter on behalf of ABC Association Pvt. Ltd. to sincerely apologize for mistake in consignment order from our side. Please accept our sincere apologize for this mistake in consignment order of goods. Our company has recently acquired a new and updated scheduling system therefore we were finding some difficulties and problems with execution of delivery. We are really apologetic the inconvenience caused to you because of us. Now we have fixed all problems of our system and now it is 100% functional and we have resolved all delivery related issues.
Your material order and shipment details are corrected by our team. Please submit all damaged goods to the driver at the time of delivery while we guarantee that a fresh consignment will be dispatched to you at the earliest. I hope that you would tolerate the mistake on our part this time and would continue your business association with us. I assured you accurate and timely delivery of consignment order in future. On the behalf of ABC Association Pvt. Ltd, I once again honestly apologize for the inconvenience caused by us.
Please accept the new consignment order sent to you by our company. We are also sending you new copy of purchase order with this consignment.
We reassure you of our co-operation and look forward to a more positive association with you in the future.
Thanking You,
Sincerely,
Mr. James Cameron,
Customer Relation Manager-ABC Pvt. Ltd
2209 Briarcliff Road
Queens, NY 11430
Apology Letter for out of Stock Item
General Manager
SAP Associates Pvt. Ltd
5896 Berry Street
Colorado Springs, CO 24589
01 June, 2011
Subject: APOLOGY LETTER FOR OUT OF STOCK ITEM
Dear, Mr. Johnny
I Mr. Robert Hood, Customer Relation Officer of Indigo Marketing and Selling Pvt. Ltd. hereby inform you that the goods for which you have made order on 28th March 2011 are out of stock. On this date you have place the order for child garments and you have also paid $ 25,000 in advance but currently we can’t deliver you child garments because these are out of stock in these days. There is high demand of these items in these days therefore we are extremely at lower levels of inventory of items that you have ordered. We are extremely sorry for this because same order which has been placed by ABC Garments at 25th March 2011 is still in waiting list.
You can view our catalogue because I hope this updated catalog will surely contain something that interests you. If you would like to place a new order, please don’t delay, order now! We reassure you of our co-operation and appreciate your patronage and look forward to serving you in the future.
If you want only child garments then we are sorry that you have to wait for this and we are assuming the stock will be there till 5th of June, 2011. Your order will be at our top priorities and soon by the 5th June 2011 we will surely clear your order.
I am apologizing to you on the behalf of Indigo Marketing and Selling Pvt. Ltd. for the inconvenience caused to you by us. Hope you will understand our situation and kindly cooperate with us.
Sincerely,
Mr. Robert Hood
Indigo Marketing and Selling Pvt. Ltd
2665 Jacobs Street
Colorado, CA 15222
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