Tag: Letter Writing

How to Write Recommendation Letter: Writing Tips and Samples

Want to write recommendation letter but don’t know how to write recommendation letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing recommendation letter.

Recommendation letters are written to evaluate the persona, individuality and capabilities of person being recommended in terms of that individual’s ability to perform a particular task or function.

Recommendation letters are particularly requested to be written about somebody by addressing a particular requestor. These letters are typically related to employment, admissions to institutions of higher education or scholarship eligibility.

Recommendation letters classified into three categories:

  1. Academic Reference
  2. Letter Character Reference
  3. Letter Employment Reference Letter

Recommendation letters are also formal letters therefore just like other formal letters these letters also need to follow some fundamentals while writing.

Tips to Write Recommendation Letter

First thing to keep in mind about recommendation letter is that you should be well familiarized with the person to whom you are writing recommendation.It is important to establish credibility of writer in beginning of letter in order to make the letter more effective.

Always write recommendation letters on the business or company’s letterhead and also mention your designation as well in case if you are writing employment, academic and scholarship reference letters.

While writing recommendation letter, it is important that writer should clearly show for how long and how well he/she has known the individual in question and also in what capacity.

For example, an employee recommendation letter would be more effective when given by the immediate boss or supervisor.The body of letter should have specific instances which throw light on the information which would be beneficial for individual you are going to recommend such as personal traits of individual.

The closing paragraphs should preferably repeat the recommendation of the individual.Length of recommendation letter can vary but particularly it should be about a page.

Try to keep it as concise as possible because generally readers have not much time to go into minute details. It is a good idea to provide your contact number or email address for further clarifications.

Try to keep tone of recommendation letters personalized because it can be more effective and beneficial for the person to whom letter of recommendation is written for.

Try to highlight good qualities of subject matter to make letter more effective.

To make your letter writing more convenient, I am providing here with some sample recommendation letters. These letters are designed as per accurate format of recommendation letter.

You can use these letters for your guidance only because copy and paste can harm you. You have to make your letter unique and up-to-mark to convince the reader.

Character Letter of Recommendation Format

Bettina Norman

Deputy Manager

Freeman Consultant

August 6, 2011

Fedora Morgan

Feral Enterprise

24 Longwood Street

Bradford

Dear Ms. Fedora,

I would like to recommend Damon Crosby in the position of Help Desk Manager in your organization. Damon has been working with us since 2009 and has been an excellent worker and proved herself as an asset to our company.

He is very good in written as well as verbal communication, organized and able to take minor decision on his own to ensure that the job is done. In her capacity as the supervisor of the office assistants, he was responsible for our office’s managerial and clerical functions.

Damon is always ready to offer his assistance in any area of office administration. I am confident that he will be an asset to any organization he works for. I would strongly recommend him for any job in your organization.

If you have any further clarification please feel free to contact me anytime at 123-4556-454.

Sincerely,

Bettina Norman

Deputy Manager

Freeman Consultant

Letter of Recommendation Residency

Wilbur Zane

Empire State Building

NY 10118

New York

August 6, 2011

Pierce Olin

Empire State Building

NY 10118

New York

Subject: Recommendation letter for tenants

Dear Pierce,

I am writing you this letter in order to recommend my current clients Mr. and Mrs. Peter to you for the rental of property available at your agency on Sunshine Street, ground floor. Currently, this couple is renting from our agency but now because of having a baby they are looking for a larger apartment on ground floor.

Your property on Sunshine Street would suit the couple perfectly due to its central location and its ground floor situation. Mr. and Mrs. Peter have been renting property from me for more than five years and are always up-to-date on their rental payments as well as their utility bills.

I therefore recommend Mr. and Mrs. Peter for the letting of the premises, as I can assure you that they will be good tenants and you will have no worries as to payments, utility bills etc.

Thanking you in anticipation for your consideration,

Yours faithfully,

Wilbur Zane

Adoption Recommendation Letter

Emline Salome

66 Convent Garden

11454 London, UK

234-4469-102

Kervin Meryl

78 Regent Street

4455 London, UK

August 6, 2011

Subject: Adoption recommendation letter

Dear Mrs. Meryl,

I am writing this letter to recommend Mrs. Edwina Kenyon for the adoption of child. I personally known Edwina, she is such a nice lady and I came to know this by working with her during last five years. We are co-workers at the same department within our company. Through this period of time I have learned that she is very caring, patient, calm and attentive person. You probably know that our company is organizing different projects and the ones that we have to do is children gathering which is always assigned to Edwina since her ability to get along with children is well known within a company.

Kids love her and after each project she acquires lot of new friends among the kids.

Edwina and her husband are very kind people full of love but unfortunately they can’t share their love with their own child. They want to adopt a baby and the baby that will be adopted by her will be one of the luckiest ones.

I strongly recommend her for the adoption. In case you need any clarifications, please contact me at 234-4469-102 or email me at abc@example.com.

Sincerely,

Emline Salome

Sample of Recommendation Letter for Award

Culver Godfrey,

Chief Executive Officer,

International Medical Corporation,

45 East Avenue

August 6, 2011

San Jose, California

Herbert Gilroy,

Chairman, Danu Begot Foundation,

45 North Avenue

San Jose, California

Dear Sir,

SUBJECT: LETTER OF RECOMMENDATION FOR AWARD

I would like to recommend Ms. Kendra Giles to be one of the finalists for the prestigious annual Danu Begot Awards. She has several contributions in business industry by inviting a number of foreign investors to invest in our city. Ms. Kendra is able to bring improvement on the way businesses are regarded in our locality.

Another reason that Ms. Kendra deserves such award is her years of experience in the business world. She is an expert in the field of research and investigation to satisfy her curiosity concerning business matters. Several people are looking up to her leadership and she has served as mentor to almost all novice businesswomen.

Yours sincerely,

Culver Godfrey,

Chief Executive Officer,

International Medical Corporation,

Sample of Recommendation Letter for Citizenship

Secretary,

Ministry of External Affairs,

Government of France,

2 Avenue Gabriel,

75008 Paris,

France.

Respected Sir,

I am writing this letter to recommend Mr. Norman Sherlock, who wishes to seek the citizenship of France. I would like to inform you that, Mr. Norman was a native of Canada. He migrated from Canada to France in the year 2000 in pursuit of his employment. Since then, he had been staying in France, working for a government organization under French minority. Now he wishes to change his nationality as French.

We have verified all the facts pertaining to his stay in France and confirm them as valid. He has been residing at the address 674, Paris, CDSE since 2001. His Canadian passport no is CAFS570844 and he has not applied for any voter identity card/ration card/pan card for the same reason.

Attached to this letter are the documents required, in support of the above said.

Kindly consider his citizenship.

Thanking you so much for considering this letter.

Yours Sincerely,

Secretary,

Home Ministry,

Government of Paris,

France.

Volunteer Services Recommendation Letter Samples

Michael Rutledge, M.D.

Associate Dean for Educational Affairs

Illinois State University, School of Medicine

Illinois State University ­ Main Campus

Chicago, IL, USA 60615

Dear Smith,

Hope you will read this letter in the best of your health. How your days are going on because it is a golden period for you mean holidays. What are you planes regarding holidays? I am assured that you have planned something sensational and creative as usual. I am writing this letter to you for special purpose and want to ask have you some free time now? Actually the staff of organization for which I discharge services has been struck badly by weather. Almost quarter the strength of my staff has been struck.

I dreadfully need your services and if you are wishing to give your volunteer services for the organization at least for a period of 4 weeks then it would be very kind of you. It will also be an exciting new experience for you and it can’t disturb your activities because I know you have sufficient free time now.

Hoping for a favorable response,

Your loving uncle,

T. Morgano, M.D.

How to Write Reference Letter: Tips and Samples

Want to write reference letter but don’t know how to write reference letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing reference letter.

Writing an effective reference letter has the power to help a candidate. Whether it is a job applicant or a prospective renter, a well-worded recommendation can make the difference between success and rejection.

How to Write Reference letter:

In simplest terms, a reference letter puts the weight of your personal or professional reputation behind an applicant.
It shows that you are unafraid to have your character and professional affiliation connected to the individual who is requesting the reference. Not surprisingly, writing this type of recommendation letter is something that you should consider with care.

When Would You Write a Reference for Someone?

  1. The most common situation is to write the letter for a job applicant. When this applicant needs a boost behind a good resume, an effectively written reference can make a huge difference.
  2. Someone may ask you to write a letter if you have worked with the person, acted as a supervisor or were the actual employer.
  3. Sometimes, property owners or managers require prospective renters to furnish personal references. They offer the rental manager an opportunity to learn a little about the individual before considering the application to rent an apartment, house or other property.
  4. A third reason why you may find yourself in a position to write a reference letter is when a student or recent graduate approaches you. It is frequently a professor or teacher’s letter that allows this person access to an internship position, an advanced placement course or an entry-level job.

Things that you should never put into Reference letter:

There are three things that you should never put into Reference letter.

  1. Guarantees: Do not offer up a personal guarantee that the applicant will be a successful intern, excellent employee or quiet renter. Since you have no control over the individual, putting such guarantees into a letter actually detracts from your message.
  2. Personal information: Religion, race, sexual orientation and political leanings have no place in a reference letter. The same is true for the applicant’s age, marital status or any health issues.
  3. Minor issues: Although it is good to give specific details, it is a mistake to focus on one or two minor issues and miss the opportunity to provide the applicant with a powerful letter that emphasizes the weightier things. For example, an anecdote related to an excellent customer service incident is useful. Yet do not limit your reference to just this one situation. Rather, put it against the backdrop of a bigger picture.

Tips or Steps to Write Reference Letter:

Structure

  1. Begin the body of the letter with a paragraph or two introducing yourself and your relationship to the applicant. This gives the reader an understanding why you chose to write the letter in the first place.
  2. The next paragraph should focus on the actual reference. This is where you refer to the applicant’s job experience, rental history or academic background.
  3. Be as specific as possible. For professional references, include job titles, duties and achievements.
  4. For a rental reference, give a prior rental history and details about the individual’s conduct.
  5. Within the frame of an academic reference, mention coursework that has been completed, grades earned and the current academic standing.
  6. Finish the letter by giving a clear personal assessment of the individual’s skills that you back up with concrete examples.
  7. Welcome further inquiries and assure the reader that you are available for questions as needed.
  8. End the letter like you would any other business letter.

Sample format of Reference Letter:

To write a very personalised Reference letter, you can use any of the samples provided and add your own message. Make sure you proofread your reference letter carefully.
Dear Admissions Committee,
I had the pleasure of teaching Sara in her 11th grade honors English class at Sharda Vidhyalay School. From the first day of class, Sara impressed me with her ability to be articulate about difficult concepts and texts, her sensitivity to the nuances within literature, and her passion for reading, writing, and creative expression- both in and out of the classroom. Sara is a talented literary critic and poet, and she has my highest recommendation as a student and writer.
Sara is talented at considering the subtleties within literature and the purpose behind authors’ works. She produced an extraordinary year-long thesis paper on creative identity development, in which she compared works from three different time periods and synthesized cultural and historical perspectives to inform her analysis. When called upon to give her thesis defense in front of her peers, Sara spoke clearly and eloquently about her conclusions and responded to questions in a thoughtful way. Outside of the classroom, Sara is dedicated to her literary pursuits, especially to poetry. She publishes her poetry in our school’s literary magazine, as well as in online magazines. She is an insightful, sensitive, and deeply
self-aware individual driven to explore art, writing, and a deeper understanding of the human condition.
Throughout the year Sara was an active participant in our discussions, and she always supported her peers. Her caring nature and personality allow her to work well with others in a team setting, as she always respects others’ opinions even when they differ from her own. When we held a class debate about gun laws, Sara opted to speak for the side opposite her own views. She explained her choice as motivated by a desire to put herself in other people’s shoes, view the issues from a new perspective, and gain a clearer sense of the issue from all angles. Throughout the year, Sara demonstrated this openness to and empathy for the opinions, feelings, and perspectives of others, along with shrewd powers of observation, all qualities that makes her outstanding as a student of literature and burgeoning writer.
I am certain that Sara is going to continue to do great and creative things in her future. I highly
recommend her for admission to your undergraduate program. She is talented, caring, intuitive, dedicated,and focused in her pursuits. Sara consistently seeks out constructive feedback so she can improve her
writing skills, which is a rare and impressive quality in a high school student. Sara is truly a standout individual who will impress everyone she meets. Please feel free to contact me if you have any questions
at example@gyanlog.in.
Sincerely,
Piyush Joshi
English Teacher
Sharda Vidhyalay Adgaon

Academic Reference Letter

Forbes T. Jarvis

University Registrar

Westbrook University, ME 12456

August 8, 2011

Diana E. Flora

XYZ Corporation

3938 Newton Street

Saint Cloud, MN 52255

Ref: Academic Reference Letter

Dear Ms. Diana E. Flora:

Fiona Hazel is a student of Westbrook University and she has been on the toppers list from her first year in college until her graduation. She is very intelligent and intellectual lady and with the reference of her skills and academic record I can confidently say that she is genuinely capable in any position that she is applying for in your office.

Ms. Hazel is also one of our student assistants in the institution administration office, so if you will require her to do some clerical and data encoding jobs then she will do it easily without much training and instructions.

As for her academic report, you can check her certified transcript of record that is attached in this letter. You can also contact me or visit my office anytime as you like.

Thank you.

Respectfully yours,

Forbes T. Jarvis

Reference Letter for Higher Studies

Respected Principal,

George Washington University,

2121 I Street, NW

Washington, DC 20052

(202) 994-1000

To whom it may concern,

I know Ms. Matilda Victoria from a master‘s program course straddling half a semester (which equals 15 credit points in the Swedish system, out of 60 for a full academic year), and from a current master thesis project that I supervise. The course is called “Ecological Dimensions” and deals with the context of environmental measurements and annotations. Environmental risk assessments methodology is essential for instance covered in the course. The course also includes an ordinary written examination.

The master‘s thesis of Ms. Matilda Victoria is a proportional study of the application of Environmental Impact Evaluation Tactic in developing and developed countries. The study is focused on a comparative between Sweden and Washington, Ms. Matilda Victoria’s home country.

I am very pleased to tell you that when Ms. Matilda Victoria took the course she completed her assignments willingly and accomplished the tasks well in time and with a very good result. She can quickly understand things and has an analytical approach to problems. She is also able to clearly present her result and handle also rather delicate situations in group work. I can without hesitation rank her among top 10% of students in these classes.

On personal level, I find Ms. Matilda Victoria as an extremely nice person who is easy to communicate with, and who has a friendly and very courteous manner. I would be happy to give further supporting comments if approached directly and give strong recommendation for further studies or work in this area.

Yours sincerely,

Chairman,

Students Welfare Association

Business Customer Reference Letter

***Type this reference letter on the letterhead of organization***

Owner of ACE Private Ltd.

Swiss Branch

August 8, 2011

Kerry Grant,

22nd Side Street

897 Haywire North,

Haywire

Dear Mr. Kerry,

I am writing this letter of reference letter in favor of Hoffmann-La Roche Pharmaceuticals who has been one of our very valued customers for the past 20 years. They are attributed in the line of their activities and it is my pleasure to recommend them as a company to do business with.

Besides doing business with Hoffmann-La Roche Pharmaceuticals for many years, I have personally known the president and founder of Hoffmann-La Roche Pharmaceuticals, Glenn Ralston, for more than 30 years. We were classmates and teammates at Oxford University in the late 1970s. After spending a long period of time with him, I am quite comfortable and confident in vouching for him as a great individual as well as a concerned and active citizen in this community.

As far as a company to do business with, Hoffmann-La Roche Pharmaceuticals is one of the best we have ever dealt with.

We wish them a good luck for a bright future.

Respectfully yours,

Michel Forbes

Marketing Manager

Signed under seal of SunShine Enterprises

Nanny Reference Letter

Ulrica Violet,

5568, Lazuli Lane,

Truism, TY 372

August 8, 2011

Mrs. Kenway Joshua,

47294, Moppets Lane,

Hurth, NK 39434

SUBJECT: NANNY REFERENCE LETTER

Dear Madam,

I am writing this letter to refer you a trustable nanny. I am doing so with all sense of honesty and seriousness. It is with the reference of our previous communication, you had earlier given me the task of finding you the finest of nannies and I hope you will remember that. I am pleased to tell you that I have found one.

The person in question is Mrs. Helena Richard, a nanny of impeccable character. Until last year before we relocated, Mrs. Helena was our own nanny. I have inquired from her and luckily she is free at the moment and will be thrilled to work with you. You can reach her on: 123-456-7890

Yours sincerely,

Ulrica Violet.

Reference Letter from a Doctor

Human Resource Manager,

Curvy Technologies,

Sunny Hills,

London.

Respected Sir,

This is in reference to the candidate Mr. Humphrey David to whom you have sent for general medical test for the purpose of employment in your company. I would like to let you know that the candidate is physically and mentally fit and sound. He had passed all medical tests conducted by us. We have tested his blood samples for general blood analysis and found negative results for any Diabetes, viral or bacterial infections, T.B etc. We have also taken his other tests like ECG, Blood Pressure and his height and weight, for which the reading has come normal.

We are done with other necessary tests that are required and found everything is normal. From all the reports, I finally refer that medically this candidate is good in health and can join this position.

Thanking you,

Yours faithfully,

Dr. Natalie Karin,

MBBS, FRCS (London),

M.S., General Surgeon,

King’s College Hospital,

Denmark Hills

How to Write An Effective Appeal Letter?

Want to write Appeal letter but don’t know how to write Appeal letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing Appeal letter.

Appeal letter is also known as a letter of request and it is used to investigate the veracity of the decision or judgment and ask the higher authorities to reconsider an issue.

Definitely appeal letters must be meticulous research and honest, because you are going to explain why you deserve that assigned different result.

Written appeal is an appropriate document to show their opposition to any decision that has become. Basically appeal letter is simply an attempt to take attention of an authority to reconsider some actions or decisions that have occurred.

In cases where unfair treatment has occurred, a letter of appeal can help to rectify the situation.
An appeal letter allows you to state your side of the story using facts to support your cause to convince the reader(s) to reconsider your case.

Steps to Write Appeal Letter:

1. The first paragraph should introduce yourself and explain why you are writing the letter.
Although it may be difficult, be sure to keep your tone and emotions in check to show that you can present an objective viewpoint. Keep the first paragraph as concise and clear
as possible so that the reader can immediately understand its urgency.

2. The next paragraph(s) should narrate the account of what happened, and why your appeal
should be granted. Include all the necessary facts in order to legitimize your case. You can start by referring to your handbook or guidelines as member of that particular group
or institution. Also, provide specific times and date when particular events occurred. To make your letter more reader-friendly, use bullet-points every time you need to
enumerate. After doing this, refer to testimonials from people related to your work, transcript of records, and medical certificate, if necessary.
3. The last part should summarize everything you have stated above. Repeat the necessary points that need to be elucidated. Also include the contact details and where you can be
reached.

4. Close out the letter by thanking the reader for their time.

Format of Appeal Letter:

Actual format of the appeal letter is simple and straightforward that usually contains three paragraphs.

Opening paragraph of Appeal Letter―

Opening paragraph of the letter of appeal contains the name of the writer, his / her address, contact information and the writer’s relationship with the subject indicated. The first paragraph should clearly identify the issues on appeal, together with the determination of the identity of the writer. After establishing these facts can move writer making his / her case. Here also indicate the reason for writing this letter.

The second paragraph of Appeal Letter :

The second paragraph contains brief descriptions about the nature of the problems and issues involved. The key facts must be stated as clearly as possible, avoiding emotional statements with statement of facts. Use bullet format to capture the special attention to the rational behind the current decision.

Reasons to support your appeal

Appeal letter should have made thoroughly to approach the weaknesses of this decision to initiate the case of review of decisions. This writer can use some other facts to refute the basis of the original decision. This section should contain sufficient reasons to support a second look at the decision to revise the information given, which is called as the attention to the appeal letter.

Closing paragraph of Appeal Letter

Closing paragraph of the letter of appeal must summarize the writer’s position and insist that the recipient of the letter to get all the facts in consideration as the basis to overturn the current decision. All verbiage in this section should be directed to promote a fair and impartial to the second look, without putting in any negative perception about someone who was involved in making the decision now under appeal.

Recipient of the letter of appeal

Appeal letter has been drafted by the Public Ministry in different conditions against different people.Appeal letter has been drafted by a lawyer at a legal meeting and called on lawmakers to overturn the decision that now defines certain aspects of local law. On the other hand, in a business meeting, letter of appeal may be delivered from a supplier to a peddler in the hope of restoring lost employment relationships or on average over the employees of an employer’s request to reverse recent changes in the procedure.

Sample of Appeal Letter Writing:

To write a very personalised appeal letter, you can use any of the samples provided and add your own message. Make sure you proofread your appeal letter carefully.
[Your Name]
[Address]
[City, State, Zip]
[Your Phone Number]
[Date of letter writing][Name of organization / official / department]
[Address of the organization or individual concern]
[City, State, Zip]
Subject: Summary of the reason for writing the appeal letter, ie a few.

Dear (insert name of the applicant):

I am writing this letter to you about a complaint submitted by [name of health care providers] on behalf of [patient name]. On [date], the charges were introduced and the amount was [insert the total amount claimed]. [Name of health professional] requires an additional payment and denied payment of this procedure to mention that. (Descriptionwriter procedural and Health Bureau had no license, while the procedure was carriedout)

The state of [name of State] does not imply a health agency in the home to be licensed.Visits by home health officers are also covered by my insurance plan. So I would like to re-evaluate the decision to refuse to pay for this procedure. A written documentation that supports my position is also attached to this letter.

Please re-evaluate the rebuttal. For more information, please contact me at 000-111-2222 so that we can provide the relevant information.

thanks

[Your signature] [Your full name typed]

Appeal Letter for Charity:

Bellow is a sample format of the letter of appeal for charity :
[Your Name]
[Address]
[City, State, Zip]
[Your Phone Number]
[Date of letter writing][Name of organization / official / department]
[Address of the organization or individual concern]
[City, State, Zip]
Dear Mr / Mrs (insert name here)

We students of (school name) are organizing a camp for children of (insert here the age limit). This program is specially designed for school children who can not afford their education.

This program is for (insert number of months) months and are planning to cover all areas in and around the main city of (insert the name of the city). As you know it’s an expensive program / project and welcome any help from your side for this program. Last year hadsuccessfully organized this type of field and generate great results. For your informationand reference, we have also included some documents related to the camp last year.Last year we also had media coverage so all the sponsors has a lot of publicity was beneficial for them too. At this time we also had coverage of the media to promote ourcamp and sponsors

Hope you will consider our request and we are looking forward to your positive response. For more information contact us at 111-111-1111. In this sense, one of our volunteers will visit for more information. Any help will be greatly appreciated.

Thanks and regards,

Your name,
firm
student Coordinator
Name of group or institution

How to Write Effective Complaint Letter

Want to write complaint letter but don’t know how to write complaint letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing complaint letter.
Writing Complaint letters are usually written to business firms, water supply boards,telecommunication boards, electricity boards, sewerage boards and several other organizations.

Purpose of writing complaint letter is to remind the people of these firms about their defective products or poor services.

It is extremely important to provide all the details in your complaint letter as the information can be further used for verification.
The letter should demand immediate response, quicker decision or positive action in order to resolve the complaint as soon as possible. The message conveyed in the complaint letter should be direct and credible.

When writing a complaint letter, you need to keep it short and to the point to help ensure that your letter will be read in its entirety. If you write a seven page complaint letter, it’s highly
unlikely that someone will sit down and read all seven pages.

The complaint letter should be addressed to the customer service/consumer affairs department or
the head office if there is no customer service department. The address and contact information of the customer service department should be available on the company’s products or website.

How to Write Complaint Letter:

1. In the first paragraph of complaint letter you should identify what the issue is and any relevant information that you believe is important.

Don’t Forget to Include Following Things in Complaint Letter

Be sure to include the following information if it’s applicable to the situation:

  • The date/time of the issue,
  • Location
  • Name of person on duty
  • Name of product
  • What the problem was
  • Your account number
  • Model number
  • Price
  • Warranty information
  • Reference number

Be sure to stick with the facts and avoid putting emotions into your letter.

2. The next paragraph of the complaint letter should state what you would like done to resolve the situation. If you received poor service, you could request an apology or a coupon. If a product malfunctioned, you could request that you could exchange the product for a new one or request a refund.
3. The last paragraph of complaint Letter should thank the reader for the time. You can also throw in some compliments about something you liked about their company’s product or service.
You should include your telephone number/e-mail address after your printed name so that they can contact you ASAP if necessary.
4. Be sure to keep a copy of the complaint letter for yourself and include photocopies of any relevant documents and enclose them with your letter.

Sample of Complaint Letter

To write a very personalised complaint letter, you can use any of the samples provided and add your own message. Make sure you proofread your complaint letter carefully.
65 Market Street
Val Haven, CT 95135

June 30, 2014
Customer Service
Cool Guy Sports, LLC
8423 Green Terrace Road
Guyville, WA 65435

Dear Sir or Madam:
I have recently ordered a new pair of soccer cleats (item ) from your website on June
21. I received the order on June 26. Unfortunately, when I opened it, I saw that the cleats were
used. The cleats had dirt all over them and there was a small tear in front of the part where the
left toe would go. Lastly, and perhaps most disturbing, there was a small blotch of what looked
to be dried blood on one of the shoelaces. My order number is AF26168156.
To resolve the problem, I would like you to credit my account for the amount charged for my
cleats; I have already went out and bought a new pair of cleats at my local sporting goods store
so sending another would result in me having two pairs of the same cleats.
Thank you for taking the time to read this letter. I have been a satisfied customer of your
company for many years and this is the first time I have encountered a problem. If you need to
contact me, you can reach me at (555) 555-5555.
Sincerely,
Signature
Kenny “Soccer Man” Thomas

How to Write Request Letter: Writing Tips and Samples

Want to write request letter but don’t know how to write request letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing request letter.

Request letters are written to ask recipient for some action or activity which other is unable to do. Letters is an ideal medium for requesting a favor because it allows its writer to explain his/her view point in best possible manner.

How to Write Request Letter Writing Tips and request letter Samples

How to Write Request Letter Writing Tips and request letter Samples

It is a best way to maintain privacy of your words between you and reader. Request letters can be of different types such as Promotion Request Letter, Change of Address Request Letter, Scholarship Request Letter etc.

Through request letter, you are going to ask for some favor therefore pay particular attention to the format and contents of letter. Accurate format can be first step toward persuasive writing.

Steps To Write Request Letter:

  1. In the opening paragraph, briefly introduce yourself and let the recipient know why you are writing to them.
  2. In the next paragraph, tell the recipient what you are requesting of them along with any pertinent details that would help them to fulfill your request. If you need your request filled by a certain date, be sure to let them know in this paragraph.
  3. In the closing paragraph, thank the recipient for their time/consideration and provide your contact information (if applicable).

While writing request letter you have to take care about following points:

Ask politely because you are requesting something so don’t demand or threaten.Show the reader what’s in for him/her. Prove your case.State exactly what you hope he/she will do for you.
Always keep in mind that tone of your letter should be polite and courteous. Clearly explain your purpose of writing request letter in first paragraph.

Try to be clear and concise in writing because reader is a busy person. You have to state it clearly what you are expecting from reader for example if you are writing Community Help Request Letter then clearly state how much voluntary work is appreciated and encouraged.

Remember to provide your contact number and address for reader so that he/she can easily contact you in case of any clarification or doubts. You should say thanks to reader in anticipation for his/her time and efforts he/she has spared to consider your request but don’t try to thank the person in advance for what you have requested from him/her.

It can be arrogant and can put an effect to reader that you are not giving him/her choice to deny your request. It also seems that you don’t want to write once again if the request is granted and it can also leave a negative effect on reader. You should write thank you letter after acceptance of request.

In order to assist you in your letter writing, I am providing you with sample request letters on varieties of topics. These letters are free from any cost so you can use these letters as guidance. I have tried my level best to design these letters on specific format of request letter so you can consult them without any doubt or hesitation.

Scholarship request letter

Blair Connor,

University of Heidelberg

London

Mr. Frasier Garrick,

Coordinator,

Coca-Cola Scholarship Foundation

4597, Indola Park

London

August 9, 2011

Subject: Request for scholarship

Dear Mr. Frasier Garrick

With great pleasure I am writing this request letter to you. I am an honest citizen of this country and I also want to contribute in the development and the progress of this country but my dreams are threaten by my poor financial condition. I am studying at a well known university and in every semester I had passed with flying colors.

The scholarship helped me to continue my education smoothly and I made the optimum use of scholarship and always led my class. I finished my secondary school with distinctions in all subjects. I also engaged in extracurricular activities and won many medals and awards.

Becoming a medicine specialist is my childhood dream but this can be sacrificed due to poverty therefore it is my respectful request to support my education. It is with this intention that I approach your organization with my humble request for scholarship. I am relying on your goodwill to fulfill my dream.

Thanking you in anticipation for a favorable response from you.

Yours truly,

Blair Connor

University of Heidelberg

Job Promotion Request Letter

Phineas Ridley,

Team Member,

Synergy Project,

Zenith Software Ltd,

England

August 9, 2011

Truman Zachary,

Vice President,

Zenith Software Ltd,

England

Dear Mr. Zachary,

I am writing this letter to request your kind attention on my career. First of all I would like to take opportunity to say thanks for accommodating me as a member of the Synergy Project team. I have been working with the team for the last five years during this tenure I have learnt extensively with my and other’s experience.

After acquiring enough knowledge, I consider that the time has come when I need to move upwards in position. This movement will implement my learning to the advantage of company. At this stage of my career, a promotion would be very motivating for me and encourage me to do more toward prosperity of the company.

I vow my dedication and sincerity to the company and remain optimistic that the company will offer me a break in serving the company in a better position.

Thanking you in advance for your time and consideration,

Yours Sincerely,

Phineas Ridley

Charity Funds Request Letter

Ms. Ella T. Darcy

Golden Arches Ltd

2365 Timber Oak Drive

Goleta, CA 12345

August 9, 2011

Deborah Crispin

Golden Arches Ltd

1234 Timber Oak Drive

Goleta, CA 12345

USA

Dear Ms. Crispin,

As you know the recent crises with Helping Hands that cause much damage and hardship on the lives of its residents. This crisis occurred as a result of blast near the area of Helping Hands. As you know that Helping Hands is a home for several homeless people and orphan children, now this destruction creates problem for these people.

I am writing on behalf of Extending Hands Foundation, to appeal you for a compassionate donation to support the rescue and relief work that is currently carried out for the poor people of Helping Hands. We hope to secure more foodstuff and medicine for distribution at the relief centers sent up by our counterparts in USA.

Your generous contribution will be greatly appreciated. Please do not hesitate to contact us for further clarifications.

Thanking you in anticipation for considering this letter on the behalf of Helping Hands.

Yours Sincerely,

Ms. Ella T. Darcy

Project Director

Extending Hands Foundation

Sample of Requesting Letter:

To write a very personalised requesting letter, you can use any of the samples provided and add your own message. Make sure you proofread your requesting letter carefully.

764 Cheery Lane
Clearwater Falls, FL 23619

September 27, 2015

Mr. Louis Henderson
Store Manager
The Corner Cafe
273 Main Street
Clearwater Falls, FL 23619

Dear Mr. Henderson:

My name is Piyush Joshi and I’m the chair of the Clearwater Falls Elementary School Fundraising Committee. The committee is planning to hold a fundraiser next month to raise funds for this year’s field trips and we’re looking for donors to help out with providing goods for the fundraising event.
If The Corner Cafe is willing to help donate some coffee and cups, we would greatly appreciate it. Our fundraiser will be held on the morning of October 18th and we’re expecting around 200 people to show up.
Thanks for your time and consideration, if you need to contact me with any questions, feel free
to call me at 555-555-5555, I’m available to speak between 10am-5pm on weekdays.

Sincerely,
Signature
Piyush Joshi

How to Write Informal Letter: Writing Tips and Samples

Want to write Informal letter but don’t know how to write Informal letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing Informal letter.
Informal letter or a Personal letter is a letter written to a close friend or an acquaintance. Isn’t it wonderful to receive such written letter from a friend?
Better yet, isn’t it wonderful to actually write one?

Letter writing still has a sentimentality about it that transcends all other forms of communication, and this is probably why some people stick to it even though they could use other means.
The best way of learning how to write letters, I reckon, is to look at a number of specimens, analyse what has to be done and perhaps what does not have to be done, don’t you agree?

Of course there are no hard and fast rules about how to write informal letter and common sense dictates that someone may use whatever works best for him. However, there is a conventional way of going about it that will make all the difference if you apply it.

How to Write Informal Letter:

As compared to formal letter writing Informal Letter writing is easy.

Informal Letter Format:

[Address of the Sender]

Date:

Dear (name of person)

Body of the letter:

Paragraph 1: Ask for the wellbeing of the person

Paragraph 2: Main reason to write the letter

Paragraph 3: Conclusion and end of letter

Yours lovingly,

Name of sender

Address and date in informal letter :

Some people may think the address is not important in an informal letter and prefer to leave it out. That works well if the person you are writing to knows your address already or if she has a good memory! However, it is very unlikely that someone will always remember your address, so it is always a good idea to include it.

Remember, this is the address they have to write to for the informal letter to reach you. The recipient’s address is on the envelope.

Salutation in Informal Letter

The most common salutation in an informal letter is “Dear….”
Note that it is followed by a comma.
Dear Mimi,
However, some go extremely informal and use “Hey!” or “Hi!”

You should use your discretion. Obviously if you are writing to your father, you would not use “Hey!” unless of course you are extremely close.

Body of an Informal Letter

Here are a few things you should take note of:

  • Paragraphs:

Since informal letters are usually written by hand, the paragraphs are usually indented. However, with more people using their computers to do most of their writing(and I have a bad feeling most people will forget how to write with their hands), it is becoming a common practice to write paragraphs without
indentations—like the way this one is written:

This,
apparently, is the modern way of writing paragraphs.

Use informal language:

The first paragraph generally expresses a greeting, followed by wishes of good health. Remember you are writing to someone you know very well, so try to be as friendly as possible:
How are you my dear sister?
However, always use your discretion. Try not to go overboard. Some people become bold and daring in letters and write things that they would otherwise not say to the person face to face. Obviously if you are writing to
an adult that you respect, like your dad, try not to write things like:
“What’s up dude!” or “What’s going down?”
Try to picture the person you are writing to standing in front
of you. Imagine the things that you would say to him and write them down. This will help you not to go overboard.
Also avoid boring sentences like…
“I am writing this letter to….”

Punctuation and spelling

I have come across a good number of letters that abound with spelling mistakes and awful punctuation. Such
mistakes tend to distract the reader, so don’t neglect them even though you know your friend will understand.
The quality of your letter also speaks volumes about the kind of person you are so all the more reason to be careful!
If you use contractions, make sure that you put the apostrophe in the right places.

For example:

Isn’t and not is’nt
won’t and not wont
mustn’t and not must’nt
The contraction it’s is especially one that you must watch out for. It is the short form of it is or it has. But if you want to use it to indicate possession, you should use its and not it’s.

Check out this example:
The dog lost its collar.
Remember also to use capitals for the right things i.e. the names of people, places, holidays, etc should all start witha capital letter. Bottom line? Don’t throw away your grammar book!

Use consistence voice and style in Informal Letter

Use the active voice if you want your letter to sound more conversational and interesting. Avoid shifts in the voice.

Informal Letter of Business Format

Your Address

Your City, State Zip (Hit enter twice)

Today’s Date – Year, Month, Day

Company Name

Company Address

City, State Zip (Hit enter twice)

Dear Order Department : (Hit enter twice)

Paragraph 1( Hit enter twice)

Paragraph 2 ( Hit enter twice)

Last Paragraph( Hit enter twice)

Sincerely, (Hit enter 4 times)

Your handwritten signature goes here

Your Name

Your Title (if you have one)

Informal letter of business format block style :

Return Address
The address of the person sending the letter (sender). Includes the street address, city, state, and zip code. Note: The return address does not include the sender’s name.

Date
The date of the informal letter is written.Inside Address Includes the following information of the person receiving the letter: courtesy title (Mr., Mrs., or Ms.), first and last name and his/her job title (if applicable), company name (if applicable), street address, city, state, and zip code.

Salutation
Includes the greeting (opening) of the letter, followed by the receiver’s courtesy title and last name.

Body Includes the details of the letter. The first paragraph should introduce and state the reason for the letter. The following paragraphs should provide details for why the letter is being written and any background information that supports the message.

Complimentary Closing
Typically includes a closing phrase and is used to show respect and appreciation for the person reading
the letter.
Signature Area
The space for the sender’s signature.

Sender’s Name
Includes the sender’s first and last name, followed by his/her job title (if applicable).
Reference Initials
Initials of the person (other than the author) who keyed the letter for the sender.
Attachment/Enclosure Notation
Indicates another document is attached or enclosed with the letter.

How to Write Formal Letter: Formal Letter Writing Tips

Want to write formal letter but don’t know how to write formal letter then this article is only for you and the learners who wants to learn letter writing. In today’s article we are sharing the steps, Tips or samples for writing formal letter.

Writing Formal letters are business like and get quickly to the point. Formal letters are different to personal letters. You do not write in a chatty manner or use slang. For example, you would write a different letter to your Principal inviting him to your class JCSP graduation as you would to your friend.

How to Write Formal Letter?

Formal letter writing is undoubtedly one of the most challenging types of letter format. When putting it together, often you are addressing a person or organization with whom you are not familiar and the quality of your content, including spelling and grammar will be strongly scrutinized.

Types of Formal Letter:

There are many types of latter :

  • Formal Request Letter
  • Formal Letter of Interest
  • Formal Apology Letter
  • Formal Complaint Letter
  • Formal Appeal Letter
  • Formal Reference Letter

Steps to Write All Formal Letter

  1. Introducing oneself if it is the first time you are writing.
  2. Referring to an earlier letter if you are responding to it.
  3. Stating the purpose of the letter.
  4. Stating action/information required from the addressee.
  5. Explaining action taken/supplying information.
  6. Urging action to be taken. 
  7. Offering assistance in future.

This is the basic structure of formal letter. It will have to be modified according to the purpose for which it is written and the person to whom it is addressed.

Typical Format of Formal letter

Business correspondence should get across the message in a direct, clear and natural way. In contrast to informal letter writing, one should avoid using slang and casual language, clichés, short forms and abbreviations.

The writer should avoid overly formal and rigid language too. The letter should be logically structured and organized. The layout of a formal letter follows basically the same order:

Sender’s Address: The sender’s address usually is included in letterhead. If you are not using letterhead, include the sender’s address at the top of the letter one line above the date. Do not write the sender’s name or title, as it is included in the letter’s closing. Include only the street address, city, and zip code.

Date: The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line.
Write out the month, day and year two inches from the top of the page. Depending which format
you are using for your letter, either left justify the date or tab to the center point and type the date.

Inside Address: The inside address is the recipient’s address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person’s name, do
some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman’s preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman’s preference in being addressed, use Ms.

  • Mr. – for a male
  • Mrs. – for a married female
  • Miss – for an unmarried female
  • Ms. – for a female whose status is unknown or would prefer to remain anonymous
  • Dr. – for a person with the status of a doctor

If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the sender’s address or one inch below the date. It should be left justified, no matter which format you are using.

Salutation: “Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Tejas:). In all other cases, however, use the personal
title and last/family name followed by a colon.

Leave one line blank after the salutation. If you don’t know a reader’s gender, use a nonsexist salutation, such as their job title followed by the receiver’s name. It is also acceptable to use the full name in a salutation if you cannot determine
gender. For example, you might write Dear Chris Harmon: if you were unsure of Chris’s gender.

Body of Formal letter: For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.

Closing: The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender’s name for a signature. If a colon follows the salutation, a
comma should follow the closing; otherwise, there is no punctuation after the closing.

Enclosures: If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures one line below the closing. As an option, you may list
the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.

A Note about Format and Font of Formal Letter

Block Format: When writing business letters, you must pay special attention to the format and font used. The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between
paragraphs.

Font : Another important factor in the readability of a letter is the font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used. When
choosing a font, always consider your audience. If you are writing to a conservative company, you may want to use Times New Roman. However, if you are writing to a more liberal company, you have a little more freedom when choosing fonts.

Punctuation: Punctuation after the salutation and closing – use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. In some circumstances, you may also use a less common format, known as open punctuation. For this gyanlog style, punctuation is excluded after the
salutation and the closing.

Important Points About Formal Letter Writing :

  1. The date and signature are very important in letters.
  2. Do not use commas after every line in the address.
  3. Do not begin your letters with hackneyed expressions like, ‘With reference to your letter dated 10 January’. Instead, use personalised variations like, ‘I was glad to receive your letter of 10 January…’ or ‘We were happy to note from your letter that the goods have reached you safely…’
  4. Never end your letters with hanging participles like ‘Thanking you’ or ‘Awaiting your reply’. Instead write, ‘Thank you’ or ‘We/I await/look forward to your reply’.