Tag: #organization

PLANNING- process and importance

WHAT IS PLANNING?????
Planning is a common term which focuses on pre deciding the things which we have to do later. Not only deciding the things but also planning includes thinking of the ways by which we can complete a particular plan successfully. It is an important parameter of the management and we need to plan things in the every sphere of life so that we can go on accordingly. Planning is the combination of creativity and innovation. Planning is done to perform any task effectively and efficiently so that there is no hurdle between the complete process of the task which we wish to perform. In the business world, it is said that planning acts as a bridge to reach the position where we wish to reach.
STEPS OF PLANNING
Planning is not an easy task rather it is a combination of several steps. The complete process of planning has been divided into 7 different steps which are mentioned below –

  1. To set objectives i.e. to decide where we aim to reach. It is basically aiming the destination. Every organization has some targets and thus has to complete them so setting objectives is the first and important step of the planning process.
  2. To develop premises i.e. to set assumptions. No work is completed without a risk and assuming things. So premises are basically assuming what can be done. So making those assumptions is the next step.
  3. To identify alternative courses of action is the third step i.e. once the objective has been set and assumptions have been made, then it is the time to identify and think the proper course of actions which must be performed to reach that particular aim.
  4. To evaluate alternative course i.e. to think of the advantages and disadvantages of each course of action and to find what alternative can work for it if that would not happen.
  5. The next step is to select the best alternative which would be suitable according to our aim. The best plan is adapted and implemented.
  6. The next step is to implement the actual plan which has been thought of yet. This is the step where actually planned course of actions take place and where actually the work is done by the individuals.
  7. The next and final step of the process of planning is to follow-up the actions. In this step all the validation and verification occurs that whether the planned process is going on with the same flow or not. Also it is seen that whether the plan needs any change or it should go on like that only.

IMPORTANCE OF PLANNING

  1. Planning tends to reduce the uncertainty of occurring a process.
  2. It is very essential to provide a proper direction to the plan.
  3. Planning helps to promote innovative ideas and thus the planned work is done more efficiently.
  4. Planning helps in decision-making and dividing the equal amount of work to each individual of the group or team.
  5. Planning reduces confusion at any level of the process.
  6. Planning helps in setting some goals and thus an organization does better work.

COORDINATION IN AN ORGANIZATION

Coordination is the process of synchronizing the activities and works of different departments of an organization to show and ensure the unity and group or team work. Coordination allows the company to progress because obviously a team can work better than an individual. It helps in maintaining harmony and balance between the works in an organization. A group maintains a balance and thus provides proper quality work to its organization. It is basically a force that binds all the management functions. Coordination helps in running the various things in an organization such as purchase, production, sales and finance. Any organization with the coordination gives better results than others. Coordination is referred as the essence of management because it is sometimes considered as a separate function of management. Coordination is essential in maintaining the harmony among individuals working together so that everyone gets the praise for the part of work they have done. To elaborate that coordination is not a separate function, rather it is the part of the management, it can be seen in different parts which can be also said as the stages of coordination –

  1. Planning is the first stage of coordinating in which the top management decides what and how to execute the complete work.
  2. Next is the organizing step, in which the organizational plans are actually organized as per planning.
  3. Third stage is staffing which is performed after the plans are organized.
  4. Next stage of coordination is directing in which plans which are organized and staffed are actually executed.
  5. Last and final stage of coordination is controlling in which all the activities which are newly executed are controlled so that no confusion and problem occurs.

WHY IS COORDINATION IMPORTANT?????
The need for coordination in an organization arises due to following reasons –

  1. Growth in size of organization i.e. as the organization grows, number of employees increases and thus to manage more number of individuals there is a need of coordination.
  2. Functional differentiation in an organization i.e. different departments of an organization need to be coordinated for better management.
  3. Specialization in the people of organization may lead to discrimination due to which coordination is necessary.

CHARACTERISTICS OF COORDINATION

  1. Coordination tends to integrate different individual efforts in the form of a group.
  2. Coordination ensures and protects unity of actions and binds all the individuals of the departments of the organization.
  3. Coordination is a continuous process i.e. it never stops and goes on like management. It starts at the planning stage and continues till controlling stage. It can never stop if the organization needs to work better and gain popularity.
  4. Coordination like management, is all pervasive i.e. it is universal and is required at each level and in each department of the organization. It is basically a binding force, which can never stop.
  5. Coordination is the responsibility of managers i.e. all the head departments are responsible for coordinating to other departments because in the first stage of coordination which is planning, higher authorities are required.

MANAGEMENT

Management is not only a term but a whole process of getting things done more effectively. In managing things, we aim to achieve our goals more effectively and efficiently. Management is very essential for all the organizations, whether small or big, profit or non-profit. Every type of organization requires management in achieving their goals more successfully. Lack of management makes the things confusing and thus company may fall or lack as compared to other companies of their competition. Management is a group or team work and cannot be actually achieved by a single individual.
Management has several advantages and importance in an organization such as –
• It actually helps in achieving group or team goals.
• It helps in increasing efficiency of work.
• It actually creates a dynamic organization.
• Despite of group, it also helps in achieving the personal goals or it can be said that it develops the personality of the individual.
• It also helps in the development of the society by the interaction of different people.
The complete definition of the management contains 3 essential terms –

  1. PROCESS i.e. management is a process requiring planning, organizing, staffing, directing, and controlling.
  2. EFFECTIVELY i.e. managing the task helps us complete the task more effectively and better than before.
  3. EFFICIENCY i.e. management increases the benefits and profits by the tasks than before.

CHARACTERISTICS OF MANAGEMENT

  1. Management is a goal oriented process i.e. it does not go just like that. It is actually a goal oriented process. These goals are decided and stated before starting any project and there is no doubt in the fact that management helps us achieving our goals more efficiently and better than before.
  2. Management is all pervasive i.e. it has been observed and meant that management is a universal concept all types of organization, whether small or big, profit or non-profit has to apply some management rules to improve their organization’s standards.
  3. Management is multi-dimensional i.e. it is a kind of complex activity. It can be more understood by saying that a lot of things need to be managed in order to rum an organization. Management of work, people, and operations are the three main dimensions which need to be managed for effective working.
  4. Management is a continuous process i.e. it never stops. It is an ongoing process. It requires constantly solving the issues faced by the organization by managing its dimensions.
  5. Management is a group activity i.e. it is not the work of a single person rather it requires a group or team. Every member of the team has to work very effectively for the good results of the operation they are performing.
  6. Management is a dynamic function i.e. management allows the organization to better interact with the surrounding environment and to build better relations with other organizations so that they can help in need.
  7. Management is an intangible force i.e. it cannot be seen but its effect can be felt and seen in the betterment of the organization. The company works more happily, employees are more energetic when each and every work of the organization is managed properly.