Time is nothing but the count of the life. It is measured in Hours, minutes and seconds. It is very important to manage the time as it is very precious and cannot come back once it is lost. It is also very important to utilize the time properly.
Managing the time is very important. Many of the people don’t know how to manage the time. Let us now know some of the time management techniques and how to use them.
Making schedules is one of the best methods to manage the time. All you have to do is, think of the things what you have to do on a particular day and allot some particular time for each activity. Complete particular activity in the allotted time. When the work takes too much time, then leave it aside and go for another work. Whenever all the work is finished, go for the work which is unanswered in the beginning and complete it. This is how schedules helps for time management and makes the proper use of the time.
•Don’t spend much time on one thing:-
Spending much time on a particular thing disturbe the individual and disturbs the concentration. So, to focus on the work, an individual must go for some another work whenever they get bored on a particular work. So, it helps to focus on the work and for not wasting the time.
Time management is the process of planning and controlling how much time to spend on specific activities.
BENEFITS OF TIME MANAGEMENT :
The ability to manage your time effectively is important. Good time management leads to improved EFFICIENCY and productivity, less stress, and more success in life. Here are some benefits of managing time effectively:
- STRESS RELIEF :
Making and following a task schedule reduces anxiety. As you check off items on your ” to- do” list, you can see that you are avoid feeling stressed out with worry about whether you’re getting things done.
2.MORE TIME :
Good time management gives you extra time to spend in your daily life. People who can time- manage effectively enjoy having more time to spend on hobbies or other personal pursuits.
- MORE OPPORTUNITIES:
Managing time well leads to more opportunities and less time wasted on trivial activities. Good time management skills are key qualities that employes look for. The ability to prioritize and schedule work is extremely desirable for any organisation.
4.ABILITY TO REALIZE GOALS :
Individuals who practice good time management are able to better achieve goals and objectives, and do so in a shorter length of time.
LIST OF TIPS FOR EFFECTIVE TIME MANAGEMENT:
1.SET GOALS CORRECTLY:
Set goals that are achievable and measurable. Use the SMART method when setting goals. In essence, make sure the goals you set are specific, Measurable, Attainable, Relevant, and Timely.
2.PRIORITIZE WISELY :
Prioritize tasks based on importance and urgency. For example, look at your daily tasks and determine which are :
- Important and urgent : Do these tasks right away.
- Important but not urgent : Decide when to do these tasks.
- Urgent but not important: Delegate these tasks if possible.
- Not urgent and not important : set these aside to do later.
3.SET A TIME LIMIT TO COMPLETE A TASK :
Setting time constraints for completing tasks helps you be more focused and efficient. Making the small extra effort to decide on how much time you need to allot for each task can also help you recognise potential problems before theyv arise. That way you can make plans for dealing with them.
4.TAKE A BREAK BETWEEN TASKS:
When doing alot of tasks without a break, it is harder to stay focused and motivated. Allow some downtime between tasks to clear your head and refresh yourself. Consider grabbing a brief nap, going for a short walk, or meditating.
5.ORGANISE YOURSELF :
Utilise your calendar for more long term time management. Write down the deadlines for projects, or for tasks that are part of completing the overall project. Think about which days might be best to dedicate to specific tasks. For example, you might need to plan a meeting to discuss cash flow on a day when you know the company CFO is available.
6.REMOVE NON- ESSENTIAL TASKS :
It is important to remove excess activities or tasks. Determine what is significant and what deserves your time. Removing non- essential tasks frees up more of your time to be spent on genuinely important things
- IMPLICATIONS OF POOR TIME MANAGEMENT :
- Let us consider the consequences of poor time management ;
- PLAN AHEAD :
Make sure you start everyday with a clear idea of what you need to do- what needs to get done THAT DAY. consider making it a habit to, at the end of each workday, go ahead and write out your ” to- do” list for the next workday. That way you can hit the ground running the next morning.
- POOR WORKFLOW :
The inability to plan ahead and stick to goals means poor efficiency. For example, if there are several important tasks to complete, an effective plan would be to complete related tasks together or sequentially. That translates to reduced efficiency and lower productivity.
- WASTED TIME :
Poor time management results in wasted time. For example, by talking to friends on social media while doing an assignment, you are distracting yourself and wasting time.
3.LOSS OF CONTROL :
By not knowing what the next task is, you suffer from loss of control of your life. That can contribute to higher stress levels and anxiety.
4.POOR QUALITY OF WORK :
Poor time management typically makes the quality of your work suffer. For example, having to rush to complete tasks at the last minute usually compromises quality
5.POOT REPUTATION :
If clients or your employer cannot rely on you to complete tasks in a timely manner, their expectations and perceptions of you rely adversely affected. If a client cannot rely on you to get something done on time, they will likely take their business elsewhere.